The Projects Assistant will be responsible for performing a variety of activities in relation to the execution

of Projects. This is a fast paced and demanding role which requires the individual to take responsibility

for the control of electronic documents on all projects. Working alongside the project

managers/engineers to ensure that all documentation is submitted and received in accordance with the

project requirements and documents list are maintained updated.

The Projects Assistant will also be responsible for the compilation of other tasks assigned by the project team (e.g. Manufacturing Record Books, internal/external expediting for the documentation, etc..)

Job responsibilities:

• Preparing document front sheets and transmittal notes for submittal

• When required by the Project team, filling in CRS (comments resolution sheets) with Customer comments to allow the specialists to address the Customer comments.

• Submittal of outbound documentation/ booking in of inbound documentation

• Adhere to procedures and record internal/Client documentation within the data management

system• Record documentation inbound/outbound within the Document list to ensure accurate records

are maintained.

• Adhere to project specific numbering and revision requirements

• Expediting of documents from clients, suppliers and internally to ensure project schedules are

met

• Prepare Project Specifications list along with the Project Engineer

• Manage workload priorities that can change throughout the day

• Liaise with Quality, Purchasing, Manufacturing and sub-vendors to be able to compile

manufacturing records books

• Use resource tools such as ZOE, SAGE and the company quality management system

• Support the project team in preparing the projects budgets

• Assist with the compilation of operating and maintenance manuals

• Working closely with the projecting team to ensure documentation is complete and projects

are delivered on time and to budget

• A strong command of the Italian language and living close to the Italian office of Zeeco are essential.