Finance & Procurement Administrator

Salary: £27,500

Mitie Care & Custody (C&C) is driven by a bold vision: to establish HMP Millsike as a place of restoration and rehabilitation, where prisoners can unlock their full potential and make meaningful, positive changes in their lives. We are excited by the opportunity Millsike presents: a blank canvas on which we can paint a bright future for our prisoners. Our mission is clear: to create an environment that empowers, inspires, and supports individuals to re-enter society with hope, purpose, and a life plan. To achieve this, we will set a culture of rehabilitation and restoration underpinned by integrity and high expectations. Prisoners will experience a dramatic shift from traditional prison environments. Millsike will be a vibrant, bustling community, teeming with industry, activity and opportunities for personal growth. Above all, we will ensure our approach offers a deep sense of safety/respect, through a supportive, uplifting environment, that helps prisoners to see their potential and that unlocks a brighter future for all.

Job objectives and responsibilitiesWe are seeking a dedicated Financial Administrator to provide an effective and efficient financial administration service to the Prison.

• Process all bank and cash transactions, producing daily reconciliations of Prisoner Fund accounts.
• Assist with month-end reconciliations and ensure timely submission of returns to the Finance Department (HQ).
• Process invoices and travel & subsistence claims; prepare and process journals for prisoner transfers.
• Prepare daily and weekly journals to reconcile prisoner personal cash, wages, and PIN phone transactions.
• Conduct daily cash checks and reconciliations, investigating discrepancies to ensure financial accuracy.
• Ensure all monies are banked securely and promptly, maintaining the security of the cash office
• Deliver financial administrative services in line with contractual and company standards.
• Administer all aspects of prisoner accounts with accuracy and confidentiality.
• Liaise with the company's Finance Business Partner (FBP) to report relevant and timely financial information.
• Maintain manual and electronic records to ensure data is current and accessible.
• Support the wider administrative team to ensure smooth operations across the establishment.

Essential

• Relevant previous experience in an administrative role handling sensitive and confidential information, including pay and cash
• Clear communicator with a good standard or verbal and written English
• Intermediate or better IT Skills: Proficient and confident using Microsoft Excel, Word, and Outlook

Desirable

• Qualifications or accreditation to Level 2 or above: CSE - grade 1, GCSE - grades 9, 8, 7, 6, 5, 4 or grades A*, A, B, C, intermediate apprenticeship, level 2 NVQ, Award, Certificate or Diploma
• Previous experience of working in a finance administrative support role

Our market-leading offering provides you with benefits that suit your lifestyle.

We have a virtual GP on hand for you and members of your household. So you can get expert advice by video or phone without having to leave your home. We offer financial wellbeing assistance through our Salary Finance scheme. For example, you could access 50% of your earned pay before payday for a small fee. Salary Finance also offers competitive loans.

When you join us, we'll give you a link to our flexible lifestyle benefits platform, Choices. You might choose to purchase up to five extra days' holiday each year. You might buy critical illness insurance, seek dental treatment or buy technology products at an affordable cost. There are many choices!

We give you access to high street discounts from thousands of well-known retailers, gyms and more through our MiDeals platform. And we have a cycle-to-work scheme. Life cover of up to four times your salary is available. We also offer enhanced pension contributions, a save-as-you-earn scheme, and a Mitie Matching Share Plan (you could even be awarded free shares in Mitie).

We award our employees with Mitie Stars as recognition for their hard work. There are cash prizes up for grabs each month and at the end of the year there's a chance to scoop a top prize of £10,000!

Our success is a direct result of the experience and quality of our people. Progressing your career is therefore a top priority for us. We offer a diverse variety of training and development avenues via a wide selection of learning resources to suit you.

We are committed to ensuring our recruitment process is inclusive and accessible to all. If you have a disability or long-term condition (for example dyslexia, anxiety, autism, a mobility condition or hearing loss) and need us to make any reasonable adjustments, changes or do anything differently during the recruitment process, please let us know by emailing Ashish Singh at Ashish.Singh@mitie.com.

Since 1987, Mitie's 76,000 employees have been maintaining companies globally. We are the UK's leading facilities management and professional services company, and our clients range from household names in banking, critical government sites as well as hospitals and schools.

Join our Mitie Team.

Together our diversity makes us stronger.