What will you be doing?

The Project Assistant (PA) executes secretarial support work for the Project under the guidance of the Senior Project Assistant or the Lead Project Assistant.

The PA operates in accordance with Subsea7's Business Management System processes.

• Dispatch/filing, collect internal & external post, register documents in the CAIS7 (C orrespondence And A ction Tracking I n S harepoint), dispatch documents in accordance with the established distribution matrix and file as required.
• Formatting/Typing, format/type various documents. Write correspondences, internal memos or e-mails, in French and/or in English.
• Registers, update registers as required in accordance with relevant Project/Department procedures (letters, MOM, Queries, Travels...).
• Meetings, book meeting rooms, send invitations to all attendees and order coffee/lunch breaks.
• Organise special events such as team building, workshops, and internal inductions.
• Travel - arrange travel in accordance with the Travel Policy.
• Arrange visas applications in accordance with countries process requirements.
• Offices - sble to arrange facilities (office/workspace) and IT requirements (set-up accounts) for the Project/Department Team.
• Quality Organisation, participate to assistants meetings to improve quality in the day to day organisation.
• Propose improvements on administrative matters.
• S hould be able to stand in temporarily for Senior Assistant if necessary.
• Assistance & Support, provide assistance to Project team for administrative matters. Take and transmit phone messages for the Project Team in French and in English.
• Responsible to set up, and update internal databases as per Standard Filing Plan and defined Distribution Matrix.
• Software/Business Applications

What experience would we like you to have?

• Demonstrable experience of work in project environment
• Good IT skills - MS Office
• Communicates effectively at all levels
• Good organisational skills, organised, and rigorous
• Demonstrates positive attitude and flexibility in work approach
• Works effectively as part of a team
• Good command of English language, written and spoken #LI-AB1

An environment where you can thrive
We recognise that having a diverse team makes us a better, smarter team. Diversity is something we value and regard it as key to our success.

We encourage new ways of thinking and celebrate our wide range of skills that help us continually challenge the status quo and inspire innovation. An inclusive and diverse environment fosters creativity, improves decision-making and introduces new ways of thinking.

Our people are at the heart of what we do at Subsea7 and we are committed to creating an environment where everyone can thrive. Fair employment practices, fair treatment for all individuals and equal opportunity on the basis of merit are the foundation of how we work and develop together.

What happens next?
If you would like to apply for this role, simply click the Apply button found on this page.

You may be prompted to set up a profile with us. It's quick and easy to do. Or, if you have already created a profile with us, simply log in and submit your application.

Here are 3 top tips to help you submit a successful application:

• Make sure your CV is up-to-date and highlights the transferable skills and experience you can bring to this role.
• We would encourage you to include a cover letter as part of your application. It's your chance to tell us why you would be a brilliant addition to our team.
• Take your time with your application and check there are no errors before final submission

Once you have submitted your application, we will be in touch as soon as possible with next steps.
To find out more about Subsea7 visit our website here

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