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This Position reports to:
Team Lead - Accounts Payable

Job Title: Vendor Reconciliation Specialist / Analyst

• Department: Finance & Accounts (Accounts Payable)
  Project: Vendor Reconciliation Initiative
  Location: ABB Bangalore / Hybrid
  Reporting to: P2P Team Leader

Job Summary

• The Vendor Reconciliation Specialist is responsible for managing and executing end-to-end vendor account reconciliation activities as part of the Vendor Reconciliation Project. The role involves comparing company payables records with vendor statements to ensure accuracy, identify discrepancies, and resolve issues related to payments, credits, and outstanding balances. The position requires strong analytical, communication, and problem-solving skills to maintain accurate vendor accounts and support financial integrity.

Key Responsibilities

• Perform vendor account reconciliations by comparing vendor statements with company records (AP subledger and GR/IR accounts).
• Identify, investigate, and resolve discrepancies related to invoices, credit notes, debit memos, and payments.
• Coordinate with procurement, AP, and vendor management teams to clarify mismatches and ensure timely resolution.
• Maintain an accurate vendor aging report and ensure balances are cleared within agreed timelines.
• Support the month-end and year-end closing processes by ensuring all vendor accounts are reconciled and updated.
• Prepare reconciliation reports and share periodic updates with management and stakeholders.
• Assist in process documentation, standardization, and continuous improvement initiatives for vendor reconciliation activities.
• Work with auditors (internal/external) to provide reconciliation evidence and respond to audit queries.
• Ensure compliance with company financial policies, accounting standards, and internal controls.
• Track and monitor KPIs such as number of reconciliations completed, open items, and turnaround times.

Required Skills and Qualifications

• Bachelor's degree in Commerce, Accounting, Finance, or related field.
• 2-5 years of experience in Accounts Payable, Vendor Reconciliation, or Finance Operations (for Analyst role).
• Strong understanding of accounting principles, AP processes, and vendor management.
• Proficiency in ERP systems (SAP, Oracle, ServiceNow Finance module, or similar) and MS Excel (pivot tables, VLOOKUP, data validation).
• Excellent analytical skills and attention to detail.
• Strong communication and coordination skills to work effectively with vendors and internal teams.
• Ability to manage high-volume data and meet deadlines.
• Experience with process automation or RPA tools (optional but desirable).

Preferred Qualifications

• Experience in Vendor Reconciliation Projects or Shared Services environment.
• Knowledge of Invoice/Tax/GRIR/AP Aging/P2P dispute handling for international suppliers.
• Exposure to ServiceNow, Power BI, or other reporting tools.

Key Deliverables

• 100% reconciliation of vendor accounts as per project timelines.
• Reduction in vendor outstanding balance discrepancies.
• Reduction of open line items in GRIR & AP Aging
• Improved vendor relationship through timely query resolution.
• Accurate and auditable reconciliation reports for management and audit teams.

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