Job Description

Your Role-

We are looking to hire a young and dynamic Procurement Associate to join our team in Medcare Corporate office.

Your Responsibilities:

Procurement & Purchase Order Management

• Creating and issuing Purchase Orders (POs) in Oracle and D365 within stipulated TAT.
• Preparing Purchase Orders in Oracle upon receipt of usage sheets or Purchase Requisitions.
• Reviewing PO history and resolving price mismatches via email confirmations.
• Ensuring timely closure of Oracle cases to avoid billing or insurance complications.
• Sharing supplier POs within specified timelines to prevent delays in invoicing and GRNs.
• Issuing D365 POs to vendors after approval.
• Coordinating with the Billing Department regarding PO status.
• Sharing daily consignment PO status reports.

Quotation & Vendor Management

• Requesting quotations from vendors for specific cases.
• Leading price negotiations and managing vendor relationships.
• Following up with vendors regarding pending invoices or documents.

Master Data & System Management

• Creating new items and vendors in the system when not available.
• Updating and maintaining Master Data Management (MDM) records.
• Updating MRP in MDM based on Finance confirmation.

Sales Order & Invoicing

• Creating and invoicing sales orders.
• Receiving and invoicing purchase orders.
• Assisting with sales order creation when required.

Cross-Functional Coordination

• Coordinating with Finance, Operations, Stores, Nursing, and Insurance departments.

Reporting & Analysis

• Performing market analysis and cost comparison studies.
• Preparing Excel reports once Oracle POs are approved.

Logistics & Delivery

• Arranging and ensuring timely delivery of required items.

General Procurement Activities

• Sharing OMC (Order Management Confirmation) with end-users and managing end-to-end procurement processes.
• Handling item and price confirmations.

About Us

Aster DM Healthcare Limited is one of the largest private healthcare service providers operating in multiple GCC states and is an emerging healthcare player in India. With an inherent emphasis on clinical excellence, we are one of the few entities in the world with a strong presence across primary, secondary, tertiary and quaternary healthcare through our hospitals, clinics and pharmacies. We have over 20,000 plus dedicated employees across the geographies that we are present in, delivering a simple yet strong promise to our different stakeholders: "We'll treat you well." We reach out to all economic segments in the GCC countries through our differentiated healthcare services across the "Aster", "Medcare" and "Access" brands.

For more details please visit our website https://www.asterdmhealthcare.com/

About the Team

Medcare Hospitals and Medical Centres (Medcare), the premium healthcare division of Aster DM Healthcare, is one of the pioneering healthcare providers in the region.

With a focus on delivering a patient-centric journey as well as encouraging clinical excellence and state-of-the-art care, Medcare operates three multi-specialty hospitals including Medcare Hospital Safa Park Dubai, Medcare Hospital Sharjah and Medcare Women and Children Hospital in Dubai and one specialty hospital Medcare Orthopaedics & Spine Hospital. In addition, it has three specialty centres and 12 multi-specialty centres in key locations across Dubai and Sharjah.

With a team of 350+ qualified healthcare professionals, Medcare promotes and supports the highest standards in preventive, curative and rehabilitative healthcare.