Job Purpose

• Provide high level of clerical support for various department activities adhering to established Company procedures and processes ensuring accuracy and compliance.

Reporting and Relationships

• Reports to Sr. Project Manager or Project Manager.

Internal

• Regular contact with department secretarial support within Major Projects and focal points across the Company.

External

• Occasional contact with external consultants and suppliers.

Job Context & Major Challenge(s)

• Observe and apply strict levels of confidentiality, decorum and discretion to all matters related to performance and administration of personal affairs.

Job Context & Major Challenge(s) - II

Financial Dimension

• As defined for this job level in the Delegation of Authority and/or approved budget.

Safety Health & Environment

• Ensure all activities are undertaken in compliance with Company Safety, Health and Environment and Quality policies, regulations and standards.

Qatarization Program

• Contribute to the development of Qatari employees. This accountability is a condition of employment for expatriate employees.

Firewall Compliance

• Ensure all activities undertaken comply with anti - trust and competition laws and the Company firewall policies and procedures.

Key Job Accountabilities

• Review databases in order to maintain reliability, accuracy and quality and ensures reliability of information gathered for the databases.
• Maintain, organise, analyse, update and retrieve data from SAP, Access, appropriate data files and update records accordingly in SAP and/or other corporate systems.
• Prepare data of a complex nature in order to generate required reports and presentation.
• Anticipate and resolve information processing and handling problems proactively in order to
  avoid disruptions.
• Review and cross check complex clerical work for accuracy and compliance.
• Provide a point of reference on particular aspects to colleagues for guidance to precedence,
  practices and techniques.
• Assist superiors in preparation and compilation of reports, statistics and presentations.

Part B: Person Specification - Minimum Requirement

Qualifications

• Completion of Secondary School Education (12 years).

Knowledge and/or Experience - I

• 5 years relevant experience.

Technical and Business Skills - I

• Proficient command of written and spoken English.
• Advanced keyboard and PC Skills.
• Advanced knowledge of standard computer software.
• Knowledge of some financial and budgetary processes

Technical Competencies

TEC-Data protection and confidentiality

TEC-External/Internal Mail Handling

TEC-Managing external visitors

BEH-Planning and Organising

BEH-Service Orientation

BEH-Initiative / Commitment

BEH-Interpersonal Skills

TEC-Contract Administration/control

BEH-Problem Solving

TEC-Raise contract issues

BEH-Supervising & Coaching Others

TEC-Understand QatarEnergy LNG Contracting Procedure

BEH-Job Knowledge

TEC-Event activities coordination

BEH-Quality / Quantity of Work

BEH-Teamwork / Supporting Others

BEH-Trust and Empowerment

BEH-Innovation

BEH-SHE Understanding

TEC-Event planning and organizing

BEH-Communication / Information Sharing

TEC-SHE requirements

BEH-Ethics and Integrity

TEC-Administer meetings

TEC-Compliance with QatarEnergy LNG P&P's

TEC-Understand QatarEnergy LNG business environment

TEC-Diary Management

TEC-Email usage/storage

TEC-Minutes of Meeting

TEC-Budgetting skills

TEC-Understand QatarEnergy LNG direction statement/KPIs

TEC-Travel/accommodation support

TEC-Use performance Production tools