Document Controller - Project Controls Dept.

About the job Document Controller - Project Controls Dept.

Company Introduction:

Hill International provides program, project, and construction management services for clients in a range of sectors undertaking major construction projects across the world. Our services include cost engineering and estimating, quality assurance, inspection, scheduling, risk management, and claims avoidance. For more information on Hill, please visit our website at www.hillintl.com

Position Summary:

The Document Controller is responsible for establishing and managing a robust document control system to ensure accurate, secure, and timely handling of all project records in compliance with organizational standards. The role oversees document coding, storage, distribution, and access controls while maintaining data integrity, confidentiality, and alignment with quality and safety requirements. Additionally, the position supports project efficiency by analyzing document workflows, improving processes, and ensuring reliable information availability for project controls and stakeholder decision-making.

General Description of Role and Responsibilities:

• Establish and maintain a comprehensive document management system to effectively track and organize documents.
• Utilize document management software to efficiently scan, copy, and store both electronic and hard copy documents.
• Employ document coding structure streamline document organization and retrieval.
• Ensure the integrity and accessibility of digital documents by implementing appropriate backup and storage procedures.
• Implement stringent security measures to protect confidential information, including access controls, encryption, and data loss prevention strategies.
• Ensure the timely and accurate distribution of documents to authorized personnel.
• Analyze organizational document workflows and identify areas for improvement.
• Informs themselves of the relevant Quality, Environmental, Safety and Occupational Health Policies, Manuals and Procedures within Hill International and ensures continued compliance with these requirements while employed by Hill.
• Perform other duties as assigned by the line manager/supervisor.

Qualifications, Experience, Knowledge and Skills:

• Bachelors degree in Information Management or related subject.
• Minimum 8 years experience in document / information
• Technical knowledge of document and content management systems and typical data management applications.
• Methodical and analytical approach to work, the ability to analyze and solve problems.
• Excellent English written and verbal communication skills. Excellent presentation skills.
• Experience of working internationally (preference KSA experience).