What will you be doing?

The Filyos Site Administration supports activity among Base Management and internal departments to support the Project. The primary interface is with Operations and Site Visitors, Husbandry, SCM, and Service providers. to ensure personnel services requested are efficient whilst tracking and recording all associated costs committed.

The Site Administrator supports Operations with functional responsibility detailed below:

• Performs both standard and advanced secretarial duties.
• Requires skills in spreadsheet and word processing software and thorough knowledge of practices and procedures of the function and company policy and procedures in general.
• Engage with Istanbul Admin to book and confirm support services such as transport and accommodation.
• Make necessary arrangements & manage the allocation of cars / local transportation of Subsea7 Filyos Base and project personnel in Filyos.
• Co-ordinate the local transportation supplier and SCM to ensure drivers and vehicles are available per operational request.
• Monitor the catering supplier and re-orders stocks when required and also review the sub-contractor monthly consumption to allow Cost Control to recharge.
• Maintaining basic office inventory or such stationery, IT equipment and arranging new requests with IT department when requested.
• May be responsible for filing or compiling periodic reports or updating a database.
• Daily and Weekly meeting request when required and record 'Minutes of Meeting' with contractors as and when required.
• May generate and maintain confidential files and reports for gate passes with HSE and Security.
• Expected to contribute to creating a culture in line with Subsea 7 core values whilst ensuring familiarity with and adherence to our Code of Conduct.
• Assist Operations team with general admin tasks as per job description throughout the project.
• Assist with recording of project related costs for the SCM/Cost Control procedure for local expenditure committed on behalf of the project.

What experience would we like you to have?

• Bachelor's degree or equivalent in Administration or related field.
• 2-4 years of experience in a similar role with a background in Admin, Secretarial, Facilities, etc.
• Must be fluent in English (oral and written).
• Effective interpersonal and communication skills and accurate reporting, both written and verbal.
• Medium/Advance knowledge on Microsoft Pack office.

We Welcome Applications from People with Disabilities

As per Turkish Labor Law and our inclusive hiring policy, we:

• Run a fair and accessible recruitment process.
• Announce all vacancies transparently and equally.
• Interview candidates with disabilities who meet the minimum qualifications.
• Make necessary workplace adjustments when needed.
• Support employees who acquire a disability during employment.

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An environment where you can thrive
We recognise that having a diverse team makes us a better, smarter team. Diversity is something we value and regard it as key to our success.

We encourage new ways of thinking and celebrate our wide range of skills that help us continually challenge the status quo and inspire innovation. An inclusive and diverse environment fosters creativity, improves decision-making and introduces new ways of thinking.

Our people are at the heart of what we do at Subsea7 and we are committed to creating an environment where everyone can thrive. Fair employment practices, fair treatment for all individuals and equal opportunity on the basis of merit are the foundation of how we work and develop together.

What happens next?
If you would like to apply for this role, simply click the Apply button found on this page.

You may be prompted to set up a profile with us. It's quick and easy to do. Or, if you have already created a profile with us, simply log in and submit your application.

Here are 3 top tips to help you submit a successful application:

• Make sure your CV is up-to-date and highlights the transferable skills and experience you can bring to this role.
• We would encourage you to include a cover letter as part of your application. It's your chance to tell us why you would be a brilliant addition to our team.
• Take your time with your application and check there are no errors before final submission

Once you have submitted your application, we will be in touch as soon as possible with next steps.
To find out more about Subsea7 visit our website here

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