Job Description

The Document Control Manager leads the implementation, management, and continuous improvement of document control systems, processes, and standards across projects. This role ensures all documentation is accurate, compliant, traceable, and easily accessible, aligning with organisational and regulatory requirements. The Document Control Manager plays a critical role in supporting project delivery and quality outcomes through structured information management and team leadership.

Click the link for the job description, responsibilities, and qualifications - PRJE09 - Document Control Manager.pdf

Responsibilities

Responsibilities

Document Management & Compliance

• Develop, implement, and maintain document control procedures, standards, and systems.
• Ensure compliance with relevant regulatory, contractual, and company documentation standards (e.g., ISO 19650).
• Manage the full document lifecycle: creation, review, approval, distribution, retention, and archiving.

Team Leadership

• Lead, mentor, and develop a team of document control professionals.
• Set performance objectives, conduct appraisals, and oversee training initiatives.
• Promote a culture of high performance, collaboration, and continuous improvement.

System Oversight

• Administer and optimise the use of Electronic Document Management Systems (EDMS).
• Ensure data integrity, user access control, and system functionality.
• Drive system upgrades, user training, and support.

Project & Stakeholder Coordination

• Collaborate with project managers, engineers, and stakeholders to meet information management needs.
• Coordinate document reviews, approvals, and external/internal submissions.
• Provide clear reporting on document control metrics, compliance, and project readiness.

Quality Assurance & Audits

• Conduct regular audits of document control practices.
• Implement corrective and preventative actions to address non-conformities.
• Maintain detailed records of audits, inspections, and compliance checks.

Process Improvement

• Champion best practices and technological advancements in document control and information management.
• Identify inefficiencies and lead initiatives to streamline processes and increase automation

Knowledge, Skills, and Experience

Essential

• Significant' experience in document control, especially in a senior/managerial capacity.
• Strong background in the engineering, construction, or infrastructure sectors.
• Proven experience in implementing and managing EDMS solutions.
• Demonstrated ability to lead teams and support major project delivery.
• Experience in document audits, compliance assurance, and corrective action planning.

Desirable

• Familiarity with ISO 19650, BS EN standards, or other industry-standard documentation frameworks.
• Proficient in EDMS platforms (e.g., BC, Documentum, ProjectWise, SharePoint).
• Strong Microsoft Office Suite skills (Word, Excel, Outlook, PowerPoint).
• Knowledge of database management and digital file systems.

Qualifications

Desirable

• Bachelor's degree in Engineering, Construction Management, Information Management, or Business Administration.
• Certifications in document management, quality management, or project management (e.g., ISO 9001, PMP, PRINCE2).

About Us

Costain helps to improve people's lives with integrated, leading edge, smart infrastructure solutions across the UK's energy, water, transportation and defence markets. We help our clients improve their business performance by increasing capacity, improving customer service, safeguarding security, enhancing resilience, decarbonising and delivering increased efficiency. Our vision is to be the UK's leading smart infrastructure solutions company. We will achieve this by focusing on blue chip clients whose major spending plans are underpinned by strategic national needs, regulatory commitments, legislation or essential performance requirements. We offer our clients leading edge solutions that are digitally optimised through the following five services which cover the whole lifecycle of their assets: future-shaping strategic consultancy; consultancy and advisory; digital technology solutions; asset optimisation and complex programme delivery. Our culture and values underpin everything we do.

Costain appreciate the time and effort taken when applying for one of our positions but, due to the high volume of responses, we are unable to provide individual feedback on candidates at application phase.

We do share individual feedback following an interview.

A Disability Confident employer will generally offer an interview to any applicant that disclose they have a disability and meets the minimum criteria for the job as defined by the employer.

It is important to note that in certain recruitment situations such as high-volume, seasonal and high-peak times, the employer may wish to limit the overall numbers of interviews offered to both disabled people and non-disabled people.

For more details please go to the Disability Confident website:
https://www.gov.uk/government/collections/disability-confident-campaign