Department: NUQ Business & Finance
Salary/Grade: EXS/8

U nder the general supervision of the Associate Director of Business & Finance, the Manager, Procure-to-Pay (P2P) at Northwestern University in Qatar (NUQ) is responsible for the day - to - day management of NUQ's procure - to - pay operations. NUQ's P&P team is committed to delivering timely, accurate, and policy-compliant procure-to-pay financial services, while continually improving systems and processes to enhance efficiency and the overall user experience. Candidates will need to be well-versed in all processes related to purchasing and payment, including Vendor File Management, Purchasing, Accounts Payable, Corporate Card, ePayment, eProcurement, travel, etc. All functions listed below are performed with a high degree of independence and must be performed with integrity.

The position communicates with suppliers and internal customers to ensure the university's strategic goals are met through timely, accurate, and policy - compliant purchasing and payment processes. This position has no direct reports and leads through coordination, influence, and project management. Responsibilities include service delivery across requisitioning, purchase orders, receiving, invoice processing, disbursements, supplier enablement, and customer support, along with administration of the Procurement Card (P - Card) program and the intake and coordination of contract reviews in partnership with the Office of General Counsel (OGC).

Essential Duties and Responsibilities :

• Become well versed in all aspects of the purchasing and payment processes in NUFinancials and other systems used by Procurement.
• Become well versed in all aspects of the Procurement and Payment Services department (purchasing, e-procurement, accounts payable, corporate card, and vendor file management).
• Strong understanding and daily application of Northwestern Purchasing Policy and Procedures.

Procurement and Payments

• Serve as the day-to-day process owner for the full procure-to-pay cycle (requisition → PO → receipt → invoice → payment), coordinating tasks amongst the team and requestors to ensure timely, accurate, and policy compliant transactions.
• Initiates outgoing banking transactions for payments outside of NUFinancials.
• Resolves exceptions (e.g., match variances, invoice holds) and escalate policy or budget issues as appropriate .
• Receives and analyzes bid responses or sole-source justifications and obtains documentation; selects, recommends, or participates in selection of contractors and vendors in consultation with internal stakeholders.
• Reviews vendor terms and conditions against NUQ/NU terms and conditions for congruence and helps departments work with vendors to come to agreeable T&Cs.
• Maintains strong, collaborative relationships with departments and suppliers to improve service and ensure customer satisfaction; serve as a subject matter expert on P2P policies and processes.
• Maintain procedure guides, job aids, and FAQs for campus users; update web content as needed.
• Establish Preferred Vendor Contracts as well as contracts with strategic partners for a broad range of goods and services.

Contracts

• Intake, route, and track contract requests; review scopes of work, deliverables, pricing, and business terms; identify risk areas and coordinate legal review with OGC.
• Maintain the contracts repository/CLM records, including version control, approval workflow tracking, and renewal/expiration monitoring.
• Execute low - to mid - dollar routine/standard form contracts as delegated; route complex or high - risk agreements to OGC and leadership per authority matrices.

Procurement Card (P-Card) Program Administration

• Administer the Procurement Card (P - Card) program, including card issuance/closure, limits/MCC controls, cardholder training and attestations, dispute/chargeback handling, and reconciliation oversight with departments; monitor compliance.

Other

• Works in collaboration with the rest of the B&F team to ensure adherence to the University's purchasing policies and procedures; prepare samples for audits as requested.
• Responsibility for signing checks up to $5,000 in coordination with the Accounts Payable Supervisor.
• Supports taxation compliance reporting for home campus.
• Acts as the back-up to the Accounts Payable Supervisor during periods of absence and peak periods.
• Assists with other projects as needed.

Will perform other duties as assigned

Minimum Qualifications (education, experience, certifications, skills)

• Bachelor's degree or equivalent combination of education and experience in business, procure-to-pay, accounting/finance, or a related field.
• 7+ years of progressively responsible experience across purchasing, accounts payable, eProcurement, or P2P operations in a complex environment; higher - education experience preferred.
• Strong customer service orientation and problem - solving skills.
• Familiarity with contract business - terms review
• Proficiency with ERP/eProcurement systems and strong Excel/data skills.
• Strong computer skills, especially with word processing, spreadsheet, and database applications.
• Excellent oral and written communication; ability to explain policies and processes to a wide range of stakeholders.
• Demonstrated adaptability, dependability, and efficiency; ability to manage multiple priorities and deadlines.
• Service - oriented problem solving, independent judgment, organization, and time management.
• Working knowledge of procurement and payment processes, systems, and compliance requirements.

Preferred Qualifications (education, experience, certifications, skills)

• 9 or more years of related experience in purchasing, accounts payable, or P2P operations.
• Professional certification (e.g., CIIP or equivalent).
• Experience working in higher education and/or an international environment.
• Ability to handle multiple tasks simultaneously while setting and achieving deadlines.
• Knowledge of principles and practices of purchasing, contract law, and procurement management.
• Outstanding negotiation, relationship, and communication skills with the ability to collaborate and influence across levels with internal and external stakeholders.
• Excellent interpersonal skills, initiative, teamwork, problem solving, independent judgment, organization, time management, project management, and presentation skills.

The target hiring range for this position will be between $70,017 to $87,522 per year. The offered salary will be determined by the applicant's education, experience, knowledge, skills and abilities, as well as internal equity and alignment with market data .

Northwestern University is an Equal Opportunity Employer and does not discriminate on the basis of protected characteristics, including disability and veteran status. View Northwestern's non-discrimination statement . Job applicants who wish to request an accommodation in the application or hiring process should contact the Office of Civil Rights and Title IX Compliance. View additional information on the accommodations process .