Project Contract Administration Coordinator - (Offshore) - Energy Oil & Gas Project

About the job Project Contract Administration Coordinator - (Offshore) - Energy Oil & Gas Project

The Project Contract Administrator is responsible for the administration, monitoring, and management of all project-related contracts during the execution phase. The role ensures compliance with contractual terms and conditions, manages correspondence, supports claims avoidance/defense, and acts as the focal point between project management, legal, procurement, contractors, and the client for all contractual matters.

Key Responsibilities

Contract Administration

• Administer and monitor EPC/EPCIC, consultancy, and service contracts throughout project execution.
• Ensure contractors compliance with contract obligations, milestones, and deliverables.
• Maintain comprehensive contract files, registers, and correspondence records.
• Review and validate contractual notices, change requests, and variation orders.

Change Management

• Evaluate contractor change requests (time and cost impact) in coordination with project controls, engineering, and planning teams.
• Prepare change order documentation and ensure approvals in line with governance.
• Track all variations and maintain a change register to monitor project impacts.

Claims & Disputes

• Identify, analyze, and mitigate potential claims by contractors.
• Support negotiation and resolution of claims/disputes in collaboration with legal and commercial teams.
• Prepare defense documentation and maintain claims records.

Contractual Correspondence

• Draft, review, and issue contractual letters and formal notices to contractors.
• Ensure timely response to contractor communications within contractual timelines.
• Support project management in all client and contractor contractual correspondence.

Reporting

• Prepare periodic contract administration reports (change status, claims, key issues, risks).
• Provide input with monthly progress reports regarding contractual status.
• Maintain KPIs related to contractual performance.

Coordination & Compliance

• Work closely with procurement, cost control, planning, and legal to ensure consistency and compliance.
• Ensure adherence to corporate policies, procedures, and project-specific requirements.
• Provide contractual guidance to project team members and stakeholders.
• Support audits and ensure all contractual documentation is properly archived.

Qualifications & Experience

• Bachelors degree in Law, Quantity Surveying, Engineering, or Business Administration.
• 712 years of experience in contract administration within the oil & gas industry, preferably on large-scale EPC/EPCIC projects.
• Strong knowledge of FIDIC, bespoke EPC contracts, and oil & gas contracting models.
• Solid understanding of project controls (cost, planning, risk) and their interface with contracts.
• Proficiency in MS Office and contract management tools.
• Excellent communication, negotiation, and drafting skills.
• Fluency in English (written and spoken) is mandatory.

Qualifications, Experience, Knowledge and Skills:

• Bachelor of Engineering (B. Sc) Degree from an accredited university.
• Work experience of ten (10) years after the earning of the B. Sc degree.
• Candidates should have a minimum of 5 years of offshore experience in total, with at least the last 35 years spent on offshore projects.
• Excellent spoken and written English including proven ability to write specifications and reports.