Administrative Assistant / Executive

• Support the Manager in all administrative procedures and documentation necessary for site operations.
• Perform data entry of purchasing information and update the internal information system.
• Ensure all activities comply with established purchasing procedures and policies.
• Support the operations team in administrative matters such as submission of overtime claims, leave applications, and invoices.
• Raise purchase orders and work orders through the in-house CMMS system.
• Manage office administration and maintenance of equipment such as telephone systems, copier machines, etc.
• Handle sourcing and receiving of general office stationery and other materials.
• File and maintain proper records of all documents and correspondence.
• Prepare basic quotations (one-for-one SOR).
• Prepare work completion reports and ensure proper documentation.
• Submit monthly Work Order reports to the client.
• Assist with the monthly iFM report, including updating and maintaining the organizational chart, CMMS inventory, and related records.
• Update and maintain the training program, training matrix, and personnel (P) files.
• Perform any other ad-hoc duties as assigned.

Job Requirements:

• Minimum GCE 'O' Levels / NITEC in office skills, for Executive level, minimum Diploma
• At least 2 years of relevant experience
• Familiar with the Employment Act
• Support overtime claims administration
• Good written and spoken skills
• Able to multi-task
• Responsible and a good team player
• Has a good safety mindset and displays good WSH behaviour

At ENGIE, every talent has a role to play in accelerating the energy transition. Make a difference and enjoy a fulfilling professional experience. Take on exciting challenges and build a career path that reflects who you are.

Join us and be part of the adventure of the century!

Business Unit: GBU Local Energy Infrastructures

Division: LEI SEA - Singapore

Legal Entity: ENGIE Services Singapore Pte. Ltd.

Professional Experience: Skilled ( >3 experience <15 years)

Education Level: Technical College Diploma

Company Name: ENGIE Singapore