Job Family Group:
Business Support Group

Job Description:

We are a global energy business involved in every aspect of the energy system. We are working towards delivering light, heat and mobility to millions of people, every day. Our people want to play their part in solving the big, sophisticated challenges facing our world today and, guided by our bp values, are working to help meet the world's need for more energy while lowering carbon emissions. In our offices at Pune, we work in customer service, finance, accounting, procurement, HR services and other enabling functions - providing solutions as an integrated part of bp.

Would you like to discover how our diverse, hardworking people are owning the way in making energy cleaner and better - and how you can play your part in our outstanding team?

Join our team, and develop your career in an encouraging, forward-thinking environment

Overview

The Workplace team are accountable for handling the end-to-end property lifecycle for bp's corporate office portfolio. Operating in 50 plus countries and over 100 diverse locations the team are central to the transformation of the workplace experience and the associated services. The Workplace vision is to build and curate safe workplaces that our people love and that help we believe, work, and connect together, wherever we are in the world.

The Workplace Services team are responsible for handling all services in relation to the operations delivered within bp's Workplaces. The Workplace Services team comprises of regional teams, under global leadership, who, in turn work with our Vested service partners to deliver day to day workplace services. This role will work directly with the Senior Partner Workplace Services - AsPac but will support the whole regional team.

The role holder will support the Workplace Services AsPac team in administrative issues related but not limited to:

• Handling and coordinating calendars, meetings, and travel arrangements.
• Preparing and editing correspondence, presentations, reports, and other documents with high accuracy and visibility.
• Facilitating effective communication within team and with external partners.
• Supporting team projects and initiatives through research, data compilation, and task follow-up.
• Assisting in the planning and execution of team events, workshops, and other activities.
• Proactively identifying and resolving administrative issues, demonstrating initiative and skills.
• Collaborating effectively with other administrative staff and departments to ensure seamless operations.
• Maintaining a high level of confidentiality and discretion with sensitive information.
• Encouraging knowledge sharing within the team by prioritising and disseminating relevant information
• Supporting the relationship with the Vested Workplace supplier team across AsPac, collaborating closely with other bp business teams and attending operational governance meetings as the need arises
• Ensuring all bp governance related requirements are detailed, in relation to Workplace Services in AsPac

Essential Experience and Job Requirements:

• Proven experience in an administrative support role in multinational company.
• Proven experience in achieving results in diverse cultures and drives an inquisitive yet respectful mindset whilst promoting innovation and continuous improvement
• Entrepreneurial thinking, demonstrating extensive understanding of business interconnectivity and the ability to act upon this understanding
• Outstanding stakeholder engagement skills, building sustainable networks using high levels of Emotional Intelligence
• Respectful of diverse cultures and perspectives and promoting innovation and continuous improvement
• Good communication skills both verbal and written, collaborative and flexible style

Desirable Criteria

• Previous experience within a corporate real estate setting, with a diverse range of operations
• Previous experience of working within a global outsourced setting
• Good knowledge of managing process efficiency, data quality, systems performance and development, project & programme management and change control, in particular with respect to implementing workplace services outsourcing initiatives
• Confident individual who takes ownership and leads by example
• Cultural awareness and language skills specific to region
• Entrepreneurial thinking, demonstrating extensive understanding of business interconnectivity and the ability to act upon this understanding
• Previously worked with the Vested methodology

Join our Team and advance your career as Team Assistant AsPAC!

At bp, we support our people to learn and grow in a diverse and ambitious environment. We believe that our team is strengthened by diversity. We are committed to encouraging an inclusive environment in which everyone is respected and treated fairly.

We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform crucial job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.

Travel Requirement:
Negligible travel should be expected with this role

Relocation Assistance:
This role is not eligible for relocation

Remote Type:
This position is a hybrid of office/remote working

Skills:
Adaptability, Authenticity, Collaboration, Communication, Continuous Learning, Courage, Creativity and Innovation, Curiosity, Decision Making, Digital Fluency, Ethical judgement, Excellence, Influencing, Knowledge Sharing, Listening, Managing volatility, Problem Solving, Resilience, Self-Awareness, Stakeholder Engagement, Stakeholder Management, Understanding Emotions, Writing skills

Legal Disclaimer:

We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, sex, gender, gender expression, sexual orientation, age, marital status, socioeconomic status, neurodiversity/neurocognitive functioning, veteran status or disability status. Individuals with an accessibility need may request an adjustment/accommodation related to bp's recruiting process (e.g., accessing the job application, completing required assessments, participating in telephone screenings or interviews, etc.). If you would like to request an adjustment/accommodation related to the recruitment process, please contact us.

If you are selected for a position and depending upon your role, your employment may be contingent upon adherence to local policy. This may include pre-placement drug screening, medical review of physical fitness for the role, and background checks.