In which organisation will you be working as an HR & Sales Administration Assistant (M/F)?

Founded in 2014, EP2C ENERGY is a fast-growing technical assistance company operating in the Energy sector (Renewable Energies, Oil & Gas, Nuclear), Life Sciences (Pharmaceutical, Cosmetics and Food Industries) and Major Industrial Construction (Mining, Construction, Water Treatment, Petrochemicals and Chemicals).

Our international footprint (subsidiaries in Latin America, Africa and Asia) enables us to work with major industry players and, above all, to offer career development opportunities to our employees both in France and worldwide.

As a human-sized company, we are committed to supporting and developing our teams, valuing their expertise.
Joining EP2C Energy means contributing to an ambitious mission!

To strengthen our teams and support our continued growth, we are recruiting a HR & Sales Administration Assistant (M/F)

HR & Sales Administration Assistant: Your Responsibilities

- Administrative Management of Consultants

You will manage the administrative processes of the Consultant population in France, including employment/service contracts, amendments, onboarding and end-of-contract procedures. You will affiliate Consultants with required institutions (occupational health, health insurance, disability insurance), organise medical check-ups, and follow up on mandatory training, certifications and authorisations. You will also oversee the provision of PPE where required.

- Consultant Payroll Management

You will monitor working time (leave, absences) and prepare monthly payroll variables for Consultants in France. You will verify payroll production with the outsourced payroll firm.

- International Mobility for Business Travel

You will manage all travel logistics (flights, trains, hotels) according to instructions from line managers using the designated booking platforms. You will handle work visas and administrative formalities as needed, and coordinate with managers and local HR teams for mobilisation and demobilisation of Consultants abroad.

Sales Administration - 50%

- Administrative Management of Sales & Billing

You will generate periodic revenue according to the billing calendar, process client orders (receipt follow-up, compliance checks, signature process, archiving), and adjust revenue based on payroll data. You will re-invoice expenses (travel, visas, expense reports), resolve billing issues (rejections, missing orders), validate invoices according to client procedures, and send them through client-specific channels. You will also report to the Group Billing Manager and the Management Controller, and contribute to drafting and updating internal processes.

Profile Sought

Ideally 1-4 years of experience in a similar role.
Operational level of English.
Proficiency in Microsoft Office.

If you're interested in this position, don't wait-apply now!

EP2C Energy is committed to diversity and inclusion, and we encourage applications from individuals recognised as disabled workers.

In line with our Quality, Health, Safety and Environment (QHSE) policy, we place strong emphasis on compliance with QHSE rules to ensure a safe working environment and positively contribute to the environment. You will be expected to follow HSE procedures and best practices while contributing to continuous improvement.