Job Description:

The Procure to Pay Specialist plays a critical role driving operational excellence across Marketing, Operations, Sales, and Technology. This position ensures smooth vendor onboarding, accurate purchase order creation, and efficient invoice processing, supporting the organization's end-to end procurement cycle. In addition, this role will support the management of Castrol's automotive fleet in the region.

This role will require cross-functional work with multiple offshore specialized teams in different cultures and time zones, including Procurement, Sales, Marketing, Technology, Finance and Accounts Payable.

Job Summary

• Vendor Setup
-Manage all aspects of vendor setup in accordance with BP policies.
- Coordinate with procurement, finance, and accounts payable teams to facilitate vendor onboarding.
-Collaborate with Sales, Marketing and other departments to collect required documentation for new vendor activation.
-Conduct counterparty due diligence (CDD) for new vendors using ARAVO system.
-Gather and enter all necessary vendor information into SAP FIORI platform.

• Purchase order Setup

- Create shopping carts in SAP Supplier Relationship Management (SRM) system.
-Collaborate with Financial Business and Technology teams to resolve inquiries and troubleshoot requisition creation for services and non-product purchase orders.

-Provide guidance to internal teams to ensure compliance with Delegations of Authority (DOFA).
-Identify and assign appropriate general ledger, cost center, and other subledger account codes.
-Update purchase orders as necessary.

• Purchase Order Receipts

-Process invoices in accordance with established business partner guidelines.
-Verify that all purchase order receipts have received appropriate approvals.
-Reconcile receipts, accruals, and budgetary allocations to maintain financial accuracy.
-Resolve vendor setup and system issues to facilitate timely payment processing.

- Coordinate with finance teams to expedite payment of outstanding invoices as needed.

Qualifications:

• Experience with ERP systems (e.g., SAP, SAP FIORI, SAP SRM platforms)
• Knowledge of vendor compliance requirements and risk management
• Experience with vendor onboarding process (ARAVO preferred)
• Strong understanding of procurement processes, general ledger coding, and cost center management
• Familiarity with invoice reconciliation and payment workflows

Skills & Competencies

Exceptional attention to detail and organizational skills
Excellente communication and collaboration skills for working with global teams
Strong analytical and proactive problem-solving abilities
Ability to enable customer satisfaction with a focus on internal stakeholder support, and operational improvement with a passion to perform
Capable to manage multiple priorities in a fast-paced environment.

Work Location & Shift Pattern

Santa Fe, CDMX.
8:00am to 5:00pm
Hybrid, 2 days remote 3 days in the office.

Why join us

At bp, we support our people to learn and grow in a diverse and ambitious environment. We believe that our team is strengthened by diversity. We are committed to fostering an inclusive environment in which everyone is respected and treated fairly.

There are many aspects of our employees' lives that are meaningful, so we offer benefits (https://exploreyourbenefits.com/landing.html) to enable your work to fit with your life. These benefits can include flexible working options, a generous paid parental leave policy, and excellent retirement benefits, among others!

We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.

Travel Requirement
No travel is expected with this role

Relocation Assistance:
This role is not eligible for relocation

Remote Type:
This position is a hybrid of office/remote working

Skills:
Agility core practices, Analytical Thinking, Business process improvement, Commercial Acumen, Communication, Conflict Management, Creativity and Innovation, Customer centric thinking, Customer enquiries, Customer experience, Customer Service, Customer-Support, Customer Value Proposition, Digital Fluency, Resilience, Self-Awareness, Sustainability awareness and action, Understanding Emotions, Workload Prioritization

Legal Disclaimer:

We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, sex, gender, gender expression, sexual orientation, age, marital status, socioeconomic status, neurodiversity/neurocognitive functioning, veteran status or disability status. Individuals with an accessibility need may request an adjustment/accommodation related to bp's recruiting process (e.g., accessing the job application, completing required assessments, participating in telephone screenings or interviews, etc.). If you would like to request an adjustment/accommodation related to the recruitment process, please contact us.

If you are selected for a position and depending upon your role, your employment may be contingent upon adherence to local policy. This may include pre-placement drug screening, medical review of physical fitness for the role, and background checks.