JOB DESCRIPTION

About the Role

We are seeking a highly organized and detail-oriented Document Controller to join our city office team. In this role, you will be responsible for establishing and maintaining effective document control systems in line with NOV standards, while also supporting administrative and operational processes across Business Units.

You will play a key role in ensuring that all documentation and data are accurate, properly maintained, and compliant with company procedures.

About the Company

NOV is a global leader in the design, manufacture, and support of energy equipment and services. We are committed to operational excellence, safety, and continuous improvement, supporting our customers worldwide through innovative solutions and a highly skilled workforce.

What We Offer

⦁ A stable role within a global organization

⦁ Ongoing training and development opportunities

⦁ A strong focus on safety, teamwork, and continuous improvement

⦁ A collaborative working environment supporting operational excellence

Key Responsibilities

Your key responsibilities will lay within Document Control, Administrative & Office Support, Operational & Supplier Coordination.

• Establish, maintain, and manage document control systems in line with NOV standards.
• Receive, register, distribute, track, and archive controlled documents (electronic & hard copy).
• Ensure proper document review, approval, version control, and secure storage.
• Maintain document registers, logs, filing systems, and master document lists.
• Coordinate project documentation, manuals, and technical records.
• Review and update technical documentation; ensure quality and accurate data exchange.
• Act as a key interface for all documentation processes and ensure efficient end‑to‑end workflows among stakeholders.
• Provide centralized administrative support to all Business Units in the city office.
• Coordinate daily office operations, activities, and general administration.
• Handle meeting arrangements, room bookings, visitor coordination, and internal communications.
• Assist with documentation, correspondence, records management, onboarding, and offboarding tasks.
• Liaise with HR, Finance, Facilities, IT, and other internal departments on administrative matters.
• Support corporate initiatives and ad‑hoc administrative tasks as needed.
• Ensure smooth office operations (supplies ordering, managing materials, refilling cartridges).
• Manage deliveries, shipments, returns, and coordination with courier services.
• Maintain records of incoming and outgoing documentation and corporate correspondence.
• Collect and analyze pricing information; create and improve internal orders across departments.
• Communicate and coordinate with external suppliers.

Qualifications & Skills

Essential:

⦁ University degree

⦁ Minimum 3 year of experience in a similar role in a corporate environment (Document Controller, Administrator, Office Manager, or Secretary)

⦁ Confident PC user (MS Office: Word, Excel, Outlook)

⦁ Strong command of English (spoken and written)

⦁ High attention to detail

⦁ Responsible and well-organized personality

⦁ Open-minded, flexible, and positive attitude

⦁ Solution-oriented mindset

Preferred:

⦁ Basic knowledge of Excel/Google Sheets; experience with CRM tools is a plus

⦁ High level of customer care skills

⦁ Polite and effective two-way communication skills

⦁ Ability to work independently and manage multiple priorities

Why Join Us? Join our Global Family

At NOV, you will be part of a diverse, inclusive, and global workforce that values collaboration, innovation, and personal development. We are committed to creating an environment where our people feel supported, empowered, and inspired to perform at their best while contributing to our shared success.

About Us

Every day, the oil and gas industry's best minds put more than 150 years of experience to work to help our customers achieve lasting success.

We Power the Industry that Powers the World

Throughout every region in the world and across every area of drilling and production, our family of companies provides the technical expertise, advanced equipment, and operational support necessary for success-now and in the future.

Global Family

We are a global family of thousands of individuals working as one team to create a lasting impact for ourselves, our customers, and the communities where we live and work.

Purposeful Innovation

Through purposeful business innovation, product creation, and service delivery, we are driven to power the industry that powers the world better.

Service Above All

We anticipate our customers' needs and work with them to deliver the finest products and services on time and on budget.

Corporate

Our family of companies is supported by our global Corporate teams, providing expert knowledge from functions including Human Resources, Information Technology, Compliance, Finance, QHSE, Marketing and Legal centers of expertise. We are structured to provide guidance and service above all to all our business operations.