Assistant, Operations

Yukon, OK

General Purpose:

Provides administrative, operational, and logistical support for a manufacturing and warehouse facility. Supports daily production office functions, inventory‑related tasks, visitor management, and coordination between shop‑floor teams and leadership. Duties include clerical activities, materials coordination assistance, document control, reporting, safety program support, and general operational support for the facility.

Responsibilities:

• Serve as the first point of contact for employees, vendors, drivers, and visitors entering the manufacturing or warehouse facility; ensure proper check‑in, ID badges, safety orientation, and compliance with facility protocols.
• Coordinate inbound/outbound logistics documentation, including bills of lading, packing slips, material receipts, and shipment paperwork in alignment with warehouse guidelines.
• Support production and warehouse leadership by maintaining schedules, updating shift rosters, and assist in creating communication to shop‑floor teams.
• Assist with maintaining inventory of essential supplies (e.g., PPE, warehouse consumables, labels, tools, office materials), working directly with suppliers and storeroom personnel.
• Receive, sort, and distribute incoming materials, mail, and small packages; collaborate with warehouse personnel to ensure timely routing and accurate documentation.
• Prepare and maintain operational documents, such as work instructions, safety documents, daily shift reports, and compliance records.
• Assist in coordinating training sessions for new hires, contractors, and temporary shop‑floor staff; ensure required paperwork and safety materials are completed.
• Support facility meetings by booking rooms, preparing materials, arranging catering, and assisting with presentation preparation (PowerPoint, spreadsheets, production dashboards, etc.).
• Participate in safety‑related administrative tasks such as maintaining SDS binders, distributing PPE, filing incident reports, and supporting safety committee activities.
• Assist production or warehouse supervisors with ad hoc administrative needs, including printing work orders, preparing laminated documents, posting communications on boards, and updating visual management tools.
• Monitor and maintain a clean, orderly, and professional reception and operations office area.
• Complete purchase requisitions, vendor orders, and expense submissions relevant to facility operations.
• Other duties assigned

Essential Functions:

• Proficiency with Microsoft Office (Word, Excel, Outlook, PowerPoint) and ability to learn manufacturing‑related systems (ERP, inventory tools, maintenance systems, etc.).
• Strong ability to follow structured processes and maintain documentation accuracy in a production environment.
• Ability to communicate clearly and professionally with warehouse personnel, production teams, drivers, contractors, and leadership.
• Must be flexible with daily priorities in a dynamic manufacturing/warehouse setting.
• Ability to perform tasks in a fast‑paced environment with frequent interruptions.
• Ability to complete tasks independently with a high degree of attention to detail.

Education, Training, and Skills Required:

• High school diploma or GED; 1-3 years of experience in an administrative, manufacturing support, or warehouse operations role preferred.
• Strong teamwork, adaptability, and willingness to learn manufacturing processes and terminology.
• Dependability and strong work ethic; able to meet deadlines and support shift‑based operations when needed.
• Ability to read and comprehend operational documentation, shipping paperwork, and safety instructions.
• Problem‑solving skills with the ability to navigate practical challenges in a warehouse or production environment.

Physical Demands

While performing the duties of this job, the employee is regularly required to sit; use of hands and fingers to handle and feel; reach with hands and arms; and talk or hear. The employee is occasionally required to sit, stand and walk. Specific vision abilities required by this job include close vision, distance vision, depth perception, and ability to adjust focus.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The environment is an open office setting and the noise level in the work environment is usually moderate.

Our commitment to a fair hiring.

At Vestas, we evaluate all candidates solely based on their professional experience, education, and relevant skills. To support a fair recruitment process, we kindly ask that you remove any photos, dates of birth or graduation, gender pronouns, marital status, or other personal information not relevant to the role before submitting your CV/resume. Your CV/resume should focus on your professional and educational background, along with the necessary contact details (email and phone number). We train our hiring teams in inclusive evaluation and regularly review process outcomes to ensure fairness.

DEIB Statement

At Vestas, we recognize the value of diversity, equity, and inclusion in driving innovation and success. We strongly encourage individuals from all backgrounds to apply, particularly those who may hesitate due to their identity or feel they do not meet every criterion. As our CEO states, "Expertise and talent come in many forms, and a diverse workforce enhances our ability to think differently and solve the complex challenges of our industry". Your unique perspective is what will help us powering the solution for a sustainable, green energy future.

BEWARE - RECRUITMENT FRAUD

It has come to our attention that there are a number of fraudulent emails from people pretending to work for Vestas. Read more via this link, https://www.vestas.com/en/careers/our-recruitment-process

About Vestas

Vestas is the energy industry's global partner on sustainable energy solutions. We are specialised in designing, manufacturing, installing, and servicing wind turbines, both onshore and offshore.
Across the globe, we have installed more wind power than anyone else. We consider ourselves pioneers within the industry, as we continuously aim to design new solutions and technologies to create a more sustainable future for all of us. With more than 185 GW of wind power installed worldwide and 40+ years of experience in wind energy, we have an unmatched track record demonstrating our expertise within the field.
With 30,000 employees globally, we are a diverse team united by a common goal: to power the solution - today, tomorrow, and far into the future.
Vestas promotes a diverse workforce which embraces all social identities and is free of any discrimination. We commit to create and sustain an environment that acknowledges and harvests different experiences, skills, and perspectives. We also aim to give everyone equal access to opportunity.
To learn more about our company and life at Vestas, we invite you to visit our website at www.vestas.com and follow us on our social media channels. We also encourage you to join our Talent Universe to receive notifications on new and relevant postings.