JOB DESCRIPTION

Wood (trading locally as WOOD KSS LLP) is currently looking for Document Control Specialist (KZ passport holders) to join our team in Atyrau, Kazakhstan.

RESPONSIBILITIES

• register and transmit internal, vendor and client documentation for the project
• check documentation to ensure that formats comply with company standards
• archiving of electronic and hardcopy documentation relevant to the project
• ensure all project documentation is imported into document management system and filed accordingly
• ensure all documentation is transmitted to the Client as per client requirements and in an expedient manner
• archiving and retrieval of historical documentation
• assist and help LLP personnel with respect to any document management system queries
• quality check of all Documentation prior to issuing/transmitting to Client
• responsible for the handling of requests for new Document numbers/hard copy documentation
• creation/set-up of new users in document management system (both internal/external users)
• scanning, printing, and copying of project documentation
• process and record accurately all technical documentation in accordance with agreed procedures
• ensure that hard copy and electronic record files as required are maintained in good order to comply with QA requirements
• run document control reports (if available and required) from the applied company or project document control system
• ensure document management procedures satisfy project, Client, and regulatory requirements
• independently handle all aspects of Project documentation utilizing various document control practices and Electronic Document Management Systems (EDMS)
• monitor progress of in-house and Client reviews of technical data
• contribute to compilation of final project dossiers, as built portfolios, and archiving
• establish a systematic and comprehensive Project Filing System
• produce exception reports, comment overdue reports and any other reports for Project Management review
• maintenance of the project's document storage structure
• responsible for collection, distribution, retention and archiving of documents through document management systems and work processes
• ensures all technical documentation associated with the assigned project scope is registered, filed, transmitted, and archived in compliance with document management procedures

QUALIFICATIONS

• higher education
• work experience in the respective position no less than 2 year
• MS Office skills
• knowledge of SharePoint/ Documentum/ProjectWise or similar electronic document management system
• Adobe Reader skills
• Communication skills - both written and verbal
• Skills in word processing, spreadsheets, database applications and electronic data management systems

ABOUT US

Wood is a global leader in consulting and engineering, helping to unlock solutions to critical challenges in energy and materials markets. We provide consulting, projects and operations solutions in 45 countries, employing around 25,000 people. www.woodplc.com

Diversity Statement

We are an equal opportunity employer that recognises the value of a diverse workforce. All suitably qualified applicants will receive consideration for employment on the basis of objective criteria and without regard to the following (which is a non-exhaustive list): race, colour, age, religion, gender, national origin, disability, sexual orientation, gender identity, protected veteran status, or other characteristics in accordance with the relevant governing laws.