JOB DESCRIPTION

Remarkable people, trusted by clients to design and advance the world

• Provide day‑to‑day administrative support to the project team, ensuring timely execution of project-related tasks.
• Maintain project documentation, including reports, registers, meeting minutes, schedules, and correspondence.
• Assist with preparing presentations, progress reports, and project status updates for internal and external stakeholders.
• Coordinate project meetings, prepare agendas, track action items, and ensure follow-up is completed.
• Support procurement activities including raising purchase requisitions, tracking orders, and liaising with vendors when required.
• Manage document control processes, ensuring accurate filing, version control, and distribution of project documents.
• Monitor project deadlines and support the team in staying aligned with project timelines and deliverables.
• Assist in onboarding project personnel, ensuring access, compliance documents, and system registrations are completed.
• Liaise with internal departments (HR, Finance, HSE, Supply Chain, etc.) to support project operations.
• Handle travel arrangements, logistics coordination, and other operational requirements for project personnel.
• Ensure adherence to company policies, procedures, and project governance frameworks.

RESPONSIBILITIES

• Bachelor's degree in Business Administration, Project Management, Engineering, or related field (preferred).

• Previous experience in administrative or project coordination roles within engineering, oil & gas, or energy sectors is an advantage.
• Strong organizational and multitasking skills with attention to detail.
• Proficiency in MS Office (Excel, Word, PowerPoint, Outlook); experience with project systems (e.g., SAP, SharePoint, PM tools) is a plus.
• Excellent communication skills, both written and verbal.
• Ability to work collaboratively in a dynamic, fast-paced project environment.

QUALIFICATIONS

• Strong planning and time‑management

• Analytical mindset and problem‑solving ability
• Team-oriented with a proactive approach
• High level of professionalism and confidentiality
• Adaptability and willingness to learn

ABOUT US

Wood is a global leader in consulting and engineering, helping to unlock solutions to critical challenges in energy and materials markets. We provide consulting, projects and operations solutions in 45 countries, employing around 25,000 people. www.woodplc.com

Diversity Statement

We are an equal opportunity employer that recognises the value of a diverse workforce. All suitably qualified applicants will receive consideration for employment on the basis of objective criteria and without regard to the following (which is a non-exhaustive list): race, colour, age, religion, gender, national origin, disability, sexual orientation, gender identity, protected veteran status, or other characteristics in accordance with the relevant governing laws.