What will you be doing?

Role Overview

Subsea 7 is looking for a skilled Project Admin who has a good general knowledge of all functional office activities and is expected to provide full secretarial and admin support to the project team to ensure the smooth running of project activities and to carry out secretarial duties for the Project Director, in coordination with the other Project Admin based in Dubai, as and when required.

Key Responsibilities

Intensive involvement in project activities, on both Subsea7 and Aramco sides, including; familiarization, training, detailing of organizational reporting lines, roles & responsibilities, requesting of project, hardware, software requirements, setting up communication, correspondence & filing processes, setting up communication lists, set up of Project Portal (SharePoint) with all/any necessary linked systems such as the Project Libraries, OSIT, Pro-Arc, Project Registers, Discipline Pages, My Work, PM7 etc.

• In particular, on the client (Aramco) management side, attention is required to day-to-day interaction to make sure that Client's daily needs are addressed in a professional and timely manner.
• For both Subsea7 and Aramco teams: Schedule meetings and Conference plus book the rooms with all requested facilities (in- house or external as required by project or client needs).
• Coordinate travel arrangements inclusive of air-ticket, hotel accommodation, visa arrangements, etc. using ESTB system for proper registration, approval and tracking for Subsea7 Team.
• To work with KSA transport and logistic team for logistics requirement for Project team travel to KSA.
• To check and verify staff claims and invoices for the Subsea7 Project team
• To check and verify Offshore & Site/Offshore Timesheets for Subsea7 Team.
• Correspondences - Liaison with Client for both outgoing and incoming letters.
• Undertake any ad-hoc administrative projects/duties as required
• Prepare meeting notes as requested by PM
• Manage appointments, organize meeting venues, administrate the compilation and distribution of confidential documents.
• May supervise other administrative staff.
• Formalization of low value purchase orders as required (LCPO)

What experience would we like you to have?

Qualifications

• English and Arabic proficiency
• Experiences in similar roles for at least 5 years

#LI-NE1

An environment where you can thrive
We recognise that having a diverse team makes us a better, smarter team. Diversity is something we value and regard it as key to our success.

We encourage new ways of thinking and celebrate our wide range of skills that help us continually challenge the status quo and inspire innovation. An inclusive and diverse environment fosters creativity, improves decision-making and introduces new ways of thinking.

Our people are at the heart of what we do at Subsea7 and we are committed to creating an environment where everyone can thrive. Fair employment practices, fair treatment for all individuals and equal opportunity on the basis of merit are the foundation of how we work and develop together.

What happens next?
If you would like to apply for this role, simply click the Apply button found on this page.

You may be prompted to set up a profile with us. It's quick and easy to do. Or, if you have already created a profile with us, simply log in and submit your application.

Here are 3 top tips to help you submit a successful application:

• Make sure your CV is up-to-date and highlights the transferable skills and experience you can bring to this role.
• We would encourage you to include a cover letter as part of your application. It's your chance to tell us why you would be a brilliant addition to our team.
• Take your time with your application and check there are no errors before final submission

Once you have submitted your application, we will be in touch as soon as possible with next steps.
To find out more about Subsea7 visit our website here

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