Job Description

The Finance & Billing Specialist will work closely with Project Managers, Project Controllers, and Regional Finance Teams to ensure accurate client invoicing, proper application of contract terms, and reliable financial data across multiple international projects.

This position plays an important role in ensuring timely billing, strong financial controls, and accurate project financial reporting for projects delivered across the Middle East and Europe regions.

Responsibilities

Project Billing & Revenue Support

• Prepare and issue client invoices for Time & Materials, Lump Sum, and Cost-Plus contracts
• Review timesheets, expense reports, and subcontractor costs to determine billable amounts
• Ensure invoices comply with contract terms, client requirements, and approved billing schedules
• Support revenue calculations under Percentage of Completion (POC) methodology where applicable
• Assist project teams with billing schedules, milestone tracking, and contract deliverables

Financial Operations Support

• Maintain project financial data within ERP systems (e.g., Deltek Vantagepoint or similar)
• Monitor unbilled revenue, WIP balances, and billing backlogs
• Reconcile billing data with project costs and budgets
• Assist with monthly project financial reporting and variance reviews

Accounts Receivable Coordination

• Track invoice submissions and maintain billing records
• Coordinate with project teams to resolve billing discrepancies and client queries
• Monitor outstanding receivables and support collection follow-ups when necessary

Contract Compliance & Documentation

• Review project contracts to understand billing terms, fee structures, and invoicing requirements
• Ensure invoices are prepared in accordance with client-specific billing formats and documentation standards
• Maintain organized records of contracts, billing support files, and project financial documentation

Regional Support (Europe/ Middle East)

• Coordinate with finance and operations teams across multiple countries and time zones
• Assist with multi-currency invoicing and VAT considerations where applicable
• Provide support during monthly and quarterly financial close cycles

Qualifications

• Bachelor's degree in Finance, Accounting, or Business Administration
• 3-6 years of experience in finance, billing, or project accounting
• Experience working in engineering, consulting, construction management, or professional services industries preferred
• Experience supporting international project environments is a plus
• Experience with ERP systems (Deltek Vantagepoint, SAP, Oracle, or similar)
• Strong Microsoft Excel skills
• Understanding of project financial management and billing processes
• Familiarity with multi-currency transactions and international billing environments
• Strong attention to detail and accuracy
• Ability to manage multiple projects and deadlines simultaneously
• Strong communication skills when working with international teams
• Ability to work independently and proactively resolve issues
• Strong organizational and analytical skills