HSE - Permit to Work

Summary:
Basic function of the role is to ensure implementation of Permit to Work (PTW) procedure at site and to ensure the effectiveness to achieve HSE objectives with minimal but not limited to requirements for an HSE Permit Coordinator:

- Ensure that all work is carried out as per procedure.
- To prepare PTW for field work where required.
- Ensure implementation and compliance with PTW (Permit to Work) and complementary PTW foreseen by procedure.
- To be able to use specific software for PTW control, issue, approval, and record. - To keep all data and documents related to PTW up to date.

Essential Duties & Responsibilities:
- Act as single point of contact for all PTW activities and be the primary interface between all parties participating in the PTW process, providing advice and support to users of the PTW process and system, and ensuring necessary logistics for PTW.
- Liaise with performing parties at the planning phase to complete the Permit Review / Screening to ensure appropriate Method Statements and Job Hazard Analysis are performed.
- Participate in daily / weekly coordination meetings; update and circulate lists of next day’s / week’s planned work activities with relative order and priority.
- Keep an up-to-date daily register of PTWs, supplementary certificates / PTWs, audits, and performance statistics.
- Ensure supervisors have an overview of all planned and ongoing activities which may impact site activities.
- Facilitate constructive working relationships across all contractors and liaise with discipline supervisors regarding work planning and construction execution.
- Liaise closely with the Performing Authority and Permit Applicant to ensure all appropriate hazards and controls have been identified for each task.
- Manage the Permit to Work system and ensure all data accurately reflects the current work state of the construction site.
- Perform spot checks on the correct execution of permitted work activities in compliance with PTW procedures and other company procedures.
- Coordinate and conduct routine PTW audits and act as focal point for PTW audits.
- Act as installation administrator for the electronic permit system.
- Track and advise line management of overdue or expired permits, certificates, and forms.
- Maintain records and hard copies of all PTW documentation in line with document retention policy.
- Identify ways to improve PTW process and systems regarding safety, effectiveness, and efficiency and propose improvements to the Site HSSE Manager.
- Develop PTW reports and statistics, including PTW non-compliances, at regular intervals.
- Develop and deliver PTW training as required to instruct all participating parties in the PTW procedure and dedicated software. Additional Responsibilities:
- Participate in PTW audits, incident investigations, and near-miss investigations associated with the Permit to Work process when nominated by line management.
- Assist the HSSE Manager in reviewing contractor documentation, Method Statements, and Risk Assessments.
- The role involves multiple interfaces with site disciplines; the successful candidate must be able to manage multiple stakeholders and be comfortable holding potentially difficult conversations. Rights and Obligations: N/A Accountabilities: N/A

Required Skills or Tools:
- Computer literate; proficient in Microsoft Office (Word, Excel, PowerPoint, etc.). - Proficient with email systems; Microsoft Outlook preferred. - Good communication and writing skills in English and French; additional languages are an advantage.
- Knowledge of Oracle preferred.

Education / Experience:
- BSc, Engineering Degree, Diploma, or equivalent.
- HSE qualifications (VCA).
- Minimum 3 years field experience. Physical Strain:
- Ability to manage workload to completion.
- Must be able to work with the team to develop improved work processes for the Site HSSE Department.

With over 90 years' combined experience, NES Fircroft (NES) is proud to be the world's leading engineering staffing provider spanning the Oil & Gas, Power & Renewables, Chemicals, Construction & Infrastructure, Life Sciences, Mining and Manufacturing sectors worldwide. With more than 80 offices in 45 countries, we are able to provide our clients with the engineering and technical expertise they need, wherever and whenever it is needed. We offer contractors far more than a traditional recruitment service, supporting with everything from securing visas and work permits, to providing market-leading benefits packages and accommodation, ensuring they are safely and compliantly able to support our clients.