Job Description:

At bp, we provide an excellent working environment and employee benefits such as an open and inclusive culture, a great work-life balance, strong learning and development opportunities to help you craft your career path, life and health insurance, a medical care package, and many other benefits.

bp is looking for a Logistics Admin Assistant to join our Lubricants Supply Chain team at the Durban Warehouse.

In this role, you will provide essential administrative and operational support to the Logistics Supply Chain team. You will help ensure that documentation, purchase orders, invoicing, proof of delivery records, loss control activities, and daily reporting are completed accurately and on time.

This role is important in supporting smooth warehouse operations, month-end processes, accurate sales volume reporting, timely invoicing, and effective document control across the supply chain operation.

What you will do

As Logistics Admin Assistant, you will support the team with a range of logistics, administrative, reporting, and document control activities.

Your responsibilities will include:

• Completing loss control for Masana orders, relevant credit notes, and packed orders in line with month-end deadlines.
• Managing loss control for bulk orders to support accurate month-end reporting.
• Updating the weekly Masana loss control report and sharing updates with management.
• Supporting Masana PODs, order execution, dummy picks, and order cancellations.
• Capturing and processing supplier and third-party orders in JDE.
• Checking invoices and supporting invoice accuracy.
• Creating new purchase orders and receipting purchase orders in JDE.
• Coding and receipting transactions on OTPS.
• Managing POD control, filing, and documentation for microfilming.
• Updating the outstanding POD report and following up on missing PODs.
• Managing, ordering, and controlling stationery requirements for the Supply Chain team.
• Providing general administrative support to the warehouse team, including scanning, filing, purchase order creation, and service-based order receipting.
• Providing back-up support to the National Inventory Controller and Logistics Coordinator when required.
• Assisting with monthly stock take activities.
• Preparing and updating daily reports, including daily statistics, exceptions reports, and outstanding orders reports.
• Supporting the F2103 process for Supply Chain.
• Supporting process improvement and streamlining activities across Africa Supply Chain.

What you will need to be successful

We are looking for someone who is organised, detail-focused, and comfortable working in a busy warehouse and supply chain environment.

You should have:

• Matric, plus a relevant tertiary qualification.
• 2 to 3 years of experience in general office administration.
• Exposure to finance, invoice processing, or purchase order processes.
• Strong Excel skills.
• General computer literacy, including Microsoft Office.
• Experience working with ERP systems; JDE experience would be advantageous.
• Good understanding of filing, document control, and administrative processes.
• Strong attention to detail and the ability to work accurately.
• Ability to prioritise tasks, especially during month-end periods.
• A team-focused mindset and willingness to support others when needed.
• A proactive attitude and willingness to go the extra mile.

Key skills and competencies

• Advanced Excel skills
• Strong administrative and organisational skills
• High attention to detail
• Good communication and follow-up skills
• Ability to work with deadlines
• Ability to manage documentation and records accurately
• Basic Microsoft Office skills
• Knowledge of JDE or similar ERP systems would be an advantage
• Ability to work as part of a team in a warehouse and supply chain environment

Key challenges of the role

In this role, you will need to manage multiple administrative priorities while ensuring accuracy and timely completion of tasks.

Key challenges include:

• Working effectively with JDE and related systems.
• Ensuring PODs are received and followed up on time.
• Prioritising urgent activities during month-end.
• Maintaining accurate documentation to support reporting and finance processes.
• Supporting accurate IFOT reporting through systematic POD collection and control.

Why join bp

We support our people to learn and grow in a diverse and challenging environment. We believe that our team is strengthened by diversity, and we are committed to crafting an inclusive environment in which everyone is respected and treated fairly.

There are many aspects of our employees' lives that are meaningful, so we offer benefits to enable your work to fit with your life. These benefits can include flexible working options, collaboration spaces in a modern office environment, and many other benefits.

Travel Requirement
No travel is expected with this role

Relocation Assistance:
This role is not eligible for relocation

Remote Type:
This position is a hybrid of office/remote working

Skills:
Agility core practices, Collaboration, Commercial Acumen, Communication, Digital Fluency, Supply chain management, Sustainability awareness and action

Legal Disclaimer:

We are an equal opportunity employer. We do not discriminate on the basis of protected characteristics like race, religion, color, sex, national origin, sexual orientation, veteran status or disability status. Individuals with an accessibility need may request an adjustment/accommodation related to bp's recruiting process (e.g., accessing the job application, completing required assessments, participating in telephone screenings or interviews, etc.). If you would like to request an adjustment/accommodation related to the recruitment process, please contact us.

If you are selected for a position and depending upon your role, your employment may be contingent upon adherence to local policy. This may include pre-placement drug screening, medical review of physical fitness for the role, and background checks.