Job Description:

bp is reimagining energy for people and our planet.

We provide heat, light and mobility to customers worldwide. We're fundamentally redefining what we do so we can reach net zero by 2050 or sooner. We also have a strong mission to help the whole world reach net zero too - working across our industry to improve people's lives.

It's a big value to us that the differences we see in the world around us are reflected in our workplace. Who you are is what counts, not where you're from or how you live your life. A culture that values everyone benefits all of us. That's why, to help our people thrive, we cultivate a truly diverse and inclusive environment.

The Team Assistant provides executive support to the General Manager M&C while also enabling effective coordination across the M&C leadership team.

The role ensures:

• Strong operational rhythm
• Effective communication across the organization
• Seamless coordination of key initiatives, meetings, and leadership priorities.

The role requires a high level of organisation, discretion, initiative, and collaboration with multiple stakeholders across the Retail business

Key Accountability:

• Meticulously managing the calendar and email inbox while acting as a delegate to intelligently manage daily commitments, maximising leadership efficiency.
• To be closely involved with issues relating to the team agenda, objectives, and accountabilities to ensure that matters are dealt with in an efficient and effective manner involving networking and engaging with other team members.
• Preparation of reports and presentations, invoice processing, processing of internal expenses, the creation and maintenance of registers and financial spreadsheets and other administrative tasks.
• Produce work to a high standard with minimal rework due to error and work efficiently with minimal supervision.
• Manage outbound correspondence from a variety of inputs (e-mail, draft letters). Prepare accurate outgoing correspondence in a timely manner, which reflects the highest professional standards.
• Assist in developing presentations and reports, producing correspondence, meeting agendas and meeting minutes and maximising meetings through preparation of attendees.
• Ensure confidentiality of all work.
• Managing all required meeting related logistics (i.e., venue booking, issuing agendas, invite attendees and monitor responses, ensure effective use of technology at the time of the meeting/event).
• Support and co-ordinate key project/team activities for leaders and the team as required. Organise special events, such as away days, customer events, performance reviews, celebrations etc.
• Coordinate, organise and administer communications / arrangements for internal/external group meetings, events, and conferences.
• Coordinate and host visitors at site.
• Manage on-boarding activities to support new team members (ordering office equipment, ordering mobile phone, supporting corporate credit card application, updating GAL etc.) and off-boarding for leavers (e.g., updating GAL distribution lists, systems access etc.).

Education

• Graduate degree in any field.

Experience

• Should have prior experience at a comparable level of responsibility
• Experience of operating in an international business and managing global stakeholders
• Experience using procurement system.
• Experience in managing multiple complex travel arrangements.
• Experience in intelligent diary management
• Experience of fielding issues and delegating / raising as appropriate
• Experience in Project Management

Skills & Competencies

• Ability and comfort to work with ambiguity and in a high pressured environment.
• Excellent interpersonal and influencing skills.
• Excellent communication skills, both verbal and written, and strong analytical skills drive and initiative.
• Excellent team working skills essential and a "can do" positive attitude.
• Superior knowledge of the Microsoft Office Suite and other financial applications (i.e., Concur, JDE etc).

Why Join our us?

At bp, we provide an excellent working environment and employee benefits such as an open and inclusive culture, a great work-life balance, tremendous learning and development opportunities to craft your career path, life and health insurance, medical care package and many others.

We support our people to learn and grow in a diverse and exciting environment. We believe that our team is strengthened by diversity. We are committed to crafting an inclusive environment in which everyone is respected and treated fairly.

There are many aspects of our employees' lives that are significant, so we offer benefits to enable your work to fit with your life. These benefits can include flexible working options, collaboration spaces in a modern office environment, and others benefits.

Reinvent your career as you help our business meet the challenges of the future.

Travel Requirement
Negligible travel should be expected with this role

Relocation Assistance:
Relocation may be negotiable for this role

Remote Type:
This position is a hybrid of office/remote working

Skills:
Adaptability, Authenticity, Communication, Continued Learning, Courage, Creativity and Innovation, Curiosity, Decision Making, Digital Fluency, Ethical judgement, Excellence, Group Problem Solving, Influencing, Knowledge Sharing, Listening, Managing volatility, Resilience, Self-Awareness, Stakeholder Engagement, Stakeholder Management, Understanding Emotions, Writing skills

Legal Disclaimer:

We are an equal opportunity employer. We do not discriminate on the basis of protected characteristics like race, religion, color, sex, national origin, sexual orientation, veteran status or disability status. Individuals with an accessibility need may request an adjustment/accommodation related to bp's recruiting process (e.g., accessing the job application, completing required assessments, participating in telephone screenings or interviews, etc.). If you would like to request an adjustment/accommodation related to the recruitment process, please contact us.

If you are selected for a position and depending upon your role, your employment may be contingent upon adherence to local policy. This may include pre-placement drug screening, medical review of physical fitness for the role, and background checks.