We are looking for a Document Controller with the following details :

• Location : Istanbul, Turkey
• Work Scheme : Residential, Single
• Planned Start Date : July 2026
• Duration : 12 months, renewable

Job Overview / Summary

• Use New PRODOM for day-to-day activities such as registration and integration of contractor-received documents, registration of transmittal sheets, definition and launch of review workflows (maintenance of a distribution matrix for this), follow-up and expediting of reviewing process, compilation of commented document, preparation of transmittal sheets out and transmission back to contractor.
• Control the conformity of contractor-issued documents with regard to Project specifications and standards, using special tools for automatic control, commenting on the conformity of documents, and rejecting documents as necessary.
• Train personnel on EDMS tools. Perform quality checks of contractor documentation and ensure timely validation.
• Liaise with the Document Control Lead and Lead DCC to address system bugs and maintain EDMS (New PRODOM) during the Project while adhering to H3SE rules.
• Provide assistance related to documentation management for the entire Project team while keeping strict confidentiality during the tendering phase and throughout the Project lifecycle.

Experience Requirements

• Total Experience Required: Minimum 6 years of professional experience
• Relevant Experience Required: At least 3 years specifically dedicated to Document Control in Oil & Gas EPC projects or major infrastructure projects
• Industry-Specific Experience: Document Control management with a proven track record of overseeing the full lifecycle of technical and project documentation

Responsibilities and Skills

• Key Responsibilities:

  • Registration and integration of contractor-received documents
  • Registration of transmittal sheets and definition of review workflows
  • Maintenance of a distribution matrix for workflows
  • Follow-up and expediting of the reviewing process and compilation of commented documents
  • Preparation of transmittal sheets sent back to the contractor
  • Ensure conformity of contractor-issued documents with Project specifications and standards using special tools for automatic control
  • Comment on the conformity of documents and reject them when necessary
  • Train personnel to use EDMS tools
  • Perform quality checks on contractor documentation
  • Highlight progress and areas of concern to the Document Control Lead
  • Liaise with the Lead DCC on settings, system bugs, and maintaining EDMS (New PRODOM) within the Project
  • Implement and control H3SE rules and requirements within area of responsibility
  • Familiarize and ensure compliance with Company Specifications (GS's/GR's), Corporate procedures, and their application to the Project
  • Analyze documentation for compliance with Project standards on numbering, graphic charts, symbols, and quality
  • Coordinate with other departments for managing technical documentation and correspondence
  • Provide assistance to the Project team for documentation management tasks
  • Observe and enforce strict confidentiality during tendering phase and Project lifecycle

• Technical & Domain Skills:

  • Knowledge of document control systems such as EDMS (New PRODOM)
  • Familiarity with H3SE rules and requirements
  • Knowledge of Company Specifications including GS's/GR's
  • Expertise in documentation numbering, graphic charts, and symbols relevant to Oil & Gas EPC projects
  • Proven record of managing document flows and ensuring compliance with technical and Project standards

• Soft Skills:

  • Ability in resource planning and decision-making
  • Strong coordination skills for liaising with contractors and stakeholders