JOB PURPOSE

Coordinate and monitor the Operations division's business planning activities and track progress to provide timely and accurate information for management decision making.

KEY ACCOUNTABILITIES

Business Planning
• Prepare and periodically conduct review of planning process cycle for various activities related to Operations function in liaison with all stakeholders. All parties consent to this document being signed electronically -PRD/INT/2024/1575
• Coordinate the preparation of the site short term and log terms business plans under the direction of the Section Leader and prepare periodic reports in association with all sections & departments across site.
• Coordinate all ISOs, BMS activities and establish communicate with all sites for look ahead planning of all such systems
• Support development of all level-3 and level-4 procedures in line ISO standard guidelines and conduct periodical reviews to update the procedures in reference to changes in the organization and policies.
• Prepare yearly quality objectives for site as ISO procedures and monitor objective timely achievements.
• Provide support for all ISO audits, IAD and other carried out by external and internal auditors within the Division's, and follow up the progress of audit recommendations.
• Monitor and track actions raised during the internal and external audits and follow with all action owner to close it on timely manners.
• Participate in the development or enhancement of business processes within the site in collaboration with all divisions
• Monitor the progress against planning and business services so that areas of unsatisfactory performance are identified and rectified promptly and potential performance improvement opportunities are exploited upon.
• Coordinate the preparation of the budgets as per budget planning cycle under the direction of the Section Leader for timely submissions and budget approvals.
• Monitor actual spending against approved budget at set frequency along with monthly variance analysis reporting underlining appropriate justification for over and under budget spending items to identify the areas of improvement.
• Ensure AFEs and AFOUs issued by the site are with proper justification.
• Prepare monthly highlights for site activities in coordination with all sections / departments presenting materials covering overall performance.
• Prepare weekly reports for activities in coordination with all sections / departments .
• Coordinate with HQ for unplanned divisional activities devising various options according to the priorities ensure on time completion.
• Coordinate implementation activities related to various systems improvements in liaison with stakeholders.
• Coordinate the cost optimization initiatives and activities within the site.
• Review Scope of Work (SOW) for divisional Studies for management approval along with improvement recommendation in view of business and economics parameters.
• Coordinate, participate in Audits planning as well as Auditee for BMS, Maintenance, performance audit.
• Coordinate with to collate relevant data, develop Performance matrix, cost trends and analysis reports relating to performance for management meetings and ensure timely availability of accurate information.
• Ensure that commitments and other requirements are in accordance with company policy.
• Provide inputs and suggestions for the continuous improvement of reporting practices taking into account 'best practice', international standards to improve efficiency & effectiveness and changes in business environment.
• Provide technical assistance to all sites to facilitate proactive controls.
• Coordinate with Maintenance Sections, Planning and Contract Engineers, Gas Operations Support and other sections / departments for all purchases, maintenance, agreements, contracts and common contracts.
• Coordinate with all Sections Heads and Area Planning Engineers for the requirements for succeeding year in line with long term business plan.
• Prepare periodic progress reports to keep top management informed with current status.

QUALIFICATIONS, EXPERIENCE, KNOWLEDGE & SKILLS

• Bachelor's degree in business administration or in any relevant discipline (Engineering Degree Preferable).
• 6 years of experience in business planning within a large industrial organization, preferably in the Oil and Gas industry.
• Good knowledge of gas processing plants and related streams
• Good knowledge and exposure to budgeting, costing and financial analysis principles, and methodologies
• Good knowledge of planning terminologies commonly used in the Oil & Gas sector
• Well versed to relevant planning Systems and tools
• Understanding of the inter-relationship of various planning functions/processes which support the business
• Planning and Organising, Scheduling and Coordinating, Checking, Examining and Recording.