Short Description

We are looking for a highly organized and proactive Office & Travel Operations Coordinator to support both office administration and personnel mobility logistics. This role is ideal for someone who thrives in dynamic environments, manages multiple priorities, and ensures smooth day-to-day operations.

Function Description

The ideal Office & Travel Operations Coordinator will be responsible for ensuring the efficient day-to-day management of office operations while coordinating personnel mobility and travel logistics in a dynamic and fast-paced environment. This role plays a key part in maintaining operational continuity, supporting internal teams, and ensuring safe, timely, and well-organized personnel movements across locations.

Some of the tasks and responsibilities to be performed:

• Coordinate daily office operations, including reception, communication handling, calendars, meeting rooms, and internal events.
• Support administrative processes such as invoicing, record keeping, vendor coordination, and employee onboarding with HR and IT.
• Manage office resources, including supplies, maintenance services, and compliance with safety and operational standards.
• Coordinate and monitor personnel travel and transportation logistics, ensuring seamless and timely movements across locations.
• Maintain real-time visibility of personnel movements, manage last-minute changes, and ensure compliance with safety and duty-of-care standards.

Requirements

• 3-5+ years of experience in administration, operations, or coordination roles (experience in logistics or travel operations is a plus, not mandatory).
• Proven ability to manage multiple tasks in time-sensitive and high-change environments.
• Strong organizational skills with high attention to detail (timelines, names, locations).
• Excellent communication skills (clear, professional, and solution-oriented).
• Ability to coordinate with multiple stakeholders (vendors, drivers, internal teams).
• Comfortable working with tracking tools and operational data.
• Fluent in Spanish and English (written and spoken).

Looking forward to receiving your resume at the following e-mail: n.sanchez @ipspowerfulpeople.com and getting in touch with you straight away!

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