AP Accountant Job Summary

As CAPS AP Accountant this position will be responsible for leading many aspects of Companie's Procure-to-Pay (P2P) process excellence but specifically focused on Invoice Processing and Payments. The Procure-to-Pay scope includes purchase requisition, purchase order, invoice and payment processing, expense reporting, procurement card programs, issue resolution, Bank reconciliation, GRNI Reconciliation, PO cleansing, Vendor cleansing and exception handling. This position will focus on process optimization, efficiency, effectiveness, standardization, and education across CAPS AP function, as well as help build a culture of continuous process improvement. It will also help ensure quality reporting, systems security, policy compliance, sound financial controls and an excellent user experience. Initially the role will need to identify process breaks, establish processes and bring process standardization, Process improvement and automation in accounts payable area.

RESPONSIBILITIES/ACCOUNTABILTY & AUTHORITY:  

• Ensure all Vendor invoices are processed in timely manner for allocated ledgers as per Company policy
• All Vendor invoices are processed by checking the respective documents and following the policy of Company
• Timeliness in processing invoices is critical as it is business demand
• Processing invoices accurately
• Do a root cause analysis of approval efficiency and work with relevant stakeholders to fix process breaks and ensure continuous process improvements in all P2P in efficiencies
• Maintain production log and needs to ensure timely follow up with respective stake holders in case of dispute
• Creation of Payment files on time as per the process standardization
• Perform Payment approval review before it is sent to Manager or controller for approval
• Work on Bank reconciliation during month end
• Perform Vendor reconciliation for all Category vendors and ensure the unreconciled items are cleared before month end
• Ensure that all AP activities are performed as per the agreed governance, guiding, and educating the wider teams on the correct ways of working and making improvements if necessary
• Accurate maintenance of P2P Team records; produce regular reports on the demand/input through the Team and presenting at Team meetings
• Spot checks on Quotes, price comparison and background checks on supplier as requested by Senior Management
• Strong awareness of internal control and security concerns.
• Process documentation and reporting, as needed.
• Help support in developing the use of robotics, AI and Machine learning
• Support External Audits and SOX activities
• Open GRNI and Open PO review
• Aged AP balances to be closed on time
• Validate Trial balance of Trade Creditors
• GRNI Reconciliation and SL- GL Reconciliations

  BEHAVIORAL SKILLS/COMPETENCIES & EXPERIENCE REQUIRED  

• Excellent written and verbal Communication skills along with Presentation skills
• Conflict Resolution
• Time Management and meeting tight deadlines
• Expert in bringing Structure and alignment to disintegrated processes
• Continuous improvement Mindset
• Customer handling and support
• Effective Quality check skills
• Knowledge in RACI and RACM
• Ability to identify opportunities and take necessary actions to continuously improve procure to pay process
• Aptitude to solve problems that are not clearly defined, require research and/or engagement of functional leaders to define and solve.
• Ability to role up sleeves and build processes from scratch

  Quality Essential Desirable Qualifications:
(Education/No. of Years of Experience)
  Bachelor's degree in Business/Finance/Accounting required
5+ years of Experience Master's degree in Business/Finance/Accounting required
10+ years of Experience Experience: Experience and knowledge in Procure to Pay in MNC/ Shared Services
Transformation experience within the Procure to Pay Strong awareness of internal control and security Skills, Training, special knowledge, and/or Language skills

• Advanced Microsoft Office knowledge, especially in Excel (Pivot tables)
• SAGE ERP working knowledge
• Proven ability to deliver high levels of customer service to both Internal and External customers.

• Excel Macros/ basic programming
• Alteryx/ Data warehouse
• Basware

  Quality Assurance

• Carry out all duties in accordance with Quality Assurance procedures and department instructions. 
• Contribute to general improvement in the quality and key activities of the department.
• Must ensure that company policies and procedures are always being enforced and adhered to.

Training

• Participate in training where required

Health, Safety and Environment

• Become familiar and comply with all company Health, Safety and Environmental policies

With over 90 years' combined experience, NES Fircroft (NES) is proud to be the world's leading engineering staffing provider spanning the Oil & Gas, Power & Renewables, Chemicals, Construction & Infrastructure, Life Sciences, Mining and Manufacturing sectors worldwide. With more than 80 offices in 45 countries, we are able to provide our clients with the engineering and technical expertise they need, wherever and whenever it is needed. We offer contractors far more than a traditional recruitment service, supporting with everything from securing visas and work permits, to providing market-leading benefits packages and accommodation, ensuring they are safely and compliantly able to support our clients.