Fabrication Record Book Coordinator (N-1531-2)

North Field Expansion (NFE1) Onshore Project

Part A: Job Specification

Job Purpose

Setup the Fabrication Record Book Structure, detailed index and coordinate with EPC Contractor and Subcontractors on compilation, review and approval process till handover to Qatargas Technical Documentation Department.

Coordinate with Quality and Document Control department to setup a distribution matrix and provide training on review of FRB Books. Estimate 34,000 Binders.

Maintains the integrity of FRB Databooks (ITRs, FWC, CWA, System and Sub-system etc.) and ensure correctness and completeness of compiled FRB Books.

Key Accountabilities

(Duties include but not limited to)

Leads the FRB Books compilation, review and approval process and administration of the QG Project Information Management System (PIMS) to ensuring the efficient and effective workflow of project records and maintenance of files are accurate and up to date.

Develops the FRB Master Document Register (MDR) to coordinate distribution of documents via an approved Document Distribution Matrix (DDM).

Candidate to ensure traceability of ISO Number to Weld Joint Number to RT Films and storage boxes numbered. Coordinate with EPC Contractor, Sub-contractors, Qatargas Opco and GWC warehouse for Joint review and archiving of all RT Films.

Provide training on review of FRB Books. Develop a system to check all ITRs and reports are signed off by approved Quality inspectors

Candidate to carry out routine surveillance on EPC Contactor and Sub-contractors on compilation of FRB Books, setup KPI measures on performance and ensure progressive handover of FRB Books to Qatargas Operations.

Candidate to coordinate with Qatargas Technical Department on assigning Document Numbering and complete metadata fields to each FRB Books via RNDN process in PIMS.

Responsible for the Final Documentation handover process in accordance with QG records management procedures and policies in within agreed parameters.

Reporting and Relationships

Reports to Head Information Management, FRB Coordinator to provides leadership and training to both COMPANY and EPC Contractor DCC personnel at all locations. The incumbent is required to be located at Site Office in RLIC Field Operation Center.

Internal

 - Regular interaction with Quality and Document Control Team.

- Regular contact and consultation with QG Records Management Center.

External

- Regular contact EPC Contractor and Sub-contractors.

Job Context & Major Challenge(s)

The nature of the work is non-routine in that each job is different and requires independent evaluation to establish the most appropriate course of action and allocation of resources. Job holder applies technical expertise, excellent communication and interpersonal skills to build collaborative relationships in support of multiple project activities.

Major challenges include (i) operating in a dynamic and often challenging environment and (ii) working within tight timeframes. 

Expected to work extended overtime and prolonged work hours as required to meets job requirements.

Part B: Candidate Specification - Minimum Requirements

Technical and Business Skills

Excellent skills in written and spoken English.

Strong communication skills.

Strong computer skills and understanding of engineering and IT terminology.

Good organisational and attention to detail skills.

Proficient in document control and databases.

Behavioural Skills

Good work ethics

Strong interpersonal skills

Positive attitude and knows how to collaborate within the team

Qualifications

Degree in Business Administration or equivalent.

Knowledge and/or Experience

Minimum 10 years' Quality Assurance or Document Management experience preferably on-site project environment together with archiving experience within the oil and gas industry.

Generic Accountabilities - All

Financial Dimension

As defined for this job level in the Delegation of Authority and/or approved budget.

Safety Health & Environment

Ensure all activities are undertaken in compliance with Company Safety, Health and Environment and Quality policies, regulations and standards.

Qatarization Program

Contribute to the development of Qatari employees. This accountability is a condition of employment for expatriate employees.

Firewall Compliance

Ensure all activities undertaken comply with anti - trust and competition laws and the Company firewall policies and procedures.

Technical and Business Skills

Undertakes complex tasks and acts as a source of guidance for staff and internal customers. Is expected to handle all but the most complex problems and difficulties that might arise.

Takes initiatives, based on experienced gained, to deliver timely and cost effective service.

Sets situations/issues in the context of the entire team and has an appreciation of the wider relationships with other people and organizations.

Works independently within established procedures, plans and budgets and contributes to the development of these.

Has autonomy over scheduling and planning of own work; organizes efforts of work group to achieve overall efficiency.

Operating Environment, Framework & Boundaries

Works in a project environment in which the incumbent strives to achieve best in class Safety, Health, Environmental & Security performance by creating a culture that encourages everyone to perform their best every day on every task

Works in a dynamic team environment that has high expectations for flawless project execution in safety, quality, cost and schedule performance which requires the incumbent to demonstrate accuracy, initiative and the ability to multi-task as essential skills.

Works in an evolving business environment where expansion opportunities are being identified on a continuous basis adding additional complexity and workload to the existing project environment.

Works effectively within established policies and procedures and participates in the further development of these to meet changing needs.

Understands organizational authority and seeks appropriate line management approvals

Works in a highly visible project environment with large capital expenditures and significant schedule execution pressures.

Decision Making Authority & Responsibility

Makes decisions and solves problems related to a specific discipline/field. 

Establishes credibility with peers, sub-ordinates and supervisors.

Exercises judgment in making decisions; knows when to seek advice. Understands organizational authority and seeks appropriate line management approvals.

Problem Solving & Complexity

Good supervisory skills.

Utilizes a systematic approach to problem solving that ensures accuracy, timeliness and quality of documentation in resolution.

Manages complex tasks to completion within time constrains of Project, with minimal guidance from more experienced staff.

Manages the resolution of problems in more demanding and less familiar situations using precedent and own acquired knowledge.

Good written and verbal communications skills.