Our Vision.

SBM Offshore believes the oceans will provide the world with safe, sustainable and affordable energy for generations to come. We share our experience to make it happen.

Our Profile.

We design, build, install and operate offshore floating facilities for the offshore energy industry. As a leading technology provider, we put our marine expertise at the service of a responsible energy transition by reducing emissions from fossil fuel production, while developing cleaner solutions for renewable energy sources. More than 7,000 SBMers worldwide are committed to sharing their experience to deliver safe, sustainable and affordable energy from the oceans for generations to come. Together, we are driving progress forward in a

 

 

#OGJS

Contract Type:Contractor

Duration: 15th Oct.2023 to 14th Oct.2024

Main missions:

The Document Controller/ Project Support is responsible for the coordination of records and

information from creation/receipt through processing, distribution, organization, storage and retrieval,

and ultimate disposition. You ensure documentation is systematically managed and aligned with the

Company’s (Document) Management Systems and processes.

As Document Controller/ Project Support, you provide guidance and support to Project Management

teams, internal staff, vendors, subcontractors and clients when needed.

You are also responsible for document coordination efforts and effective technical writing in the

creation of documented procedures.

You apply and uphold SBM’s policies and procedures in support of the respective population with a

high degree of customer focus, discretion and confidentiality.

In order that the Project setup is properly defined and planned, you are to:

1.1. Take ownership to define and develop scope by understanding and evaluating the project

requirements.

1.2. Communicate and promote the understanding of the scope, document control strategy,

constraints and ways of working to stakeholders.

1.3. Define all tasks and activities to be performed on the project

1.4. Ensure the project team is aware of document requirements and specifications to meet

project needs, Company standards, and industry regulations

The measure of your effectiveness in this will be:

 Development of effective project setup plan

 Demonstrated understanding of scope and schedule

 Quality of administrative duties

 Minimal disruptions to the project activities

2. In order that assigned activities in project support are completed successfully, you are to:

2.1. Understand and complete assigned tasks with accuracy within agreed time frame

2.2. Identify areas requiring more detailed instructions and clarify understanding/expectation as

necessary

2.3. Coordinate, plan and monitor (technical) support of documents for internal and external

distribution

2.4. Escalate unresolved issues to the appropriate stakeholder to minimize delays in deliverables

2.5. Ensure good house-keeping of deliverables

The measure of your effectiveness in this will be:

 Performance Feedback from Project Management team, Manager and Project Team

 Timeliness and accuracy in completing tasks

 Quality of administrative duties

In order to achieve effective interface management, you are to:

3.1. Understand how assigned tasks will affect all stakeholders; provide timely and accurate input

to stakeholders in support of requirements in meeting deadlines

3.2. Proactively highlight concerns as they arise, and prioritize assigned activities to meet key

milestones

3.3. Network with stakeholders to serve as a source of support in executing project deliverables;

ensure proactive two-way communication

3.4. Produce consistent/organized documents in a well-structured format to clearly convey

required information

3.5. Coordinate with vendors, subcontractors, third party consultants, etc. to ensure timely review

of documents and that comments are made with required quality level

The measure of your effectiveness in this will be:

 Demonstrated effective interfaces within and across-disciplines

 Timely closure of interface issues
Job requirements

School/studies/degree:

•    Bach Degree in related field.

1. Behaviours & inter-personal skills – Key points

Personal: Conscientious, flexible, versatile and determined. Capable of assertive and positive communication and performance.

Action Oriented: Taking on new opportunities and tough challenges with a sense of urgency, high energy, and enthusiasm.

Resourcefulness: Securing and deploying resources effectively and efficiently.

GENERAL INFORMATION

SBM Offshore N.V. is a listed holding company that is headquartered in Amsterdam. It holds direct and indirect interests in other companies that collectively with SBM Offshore N.V. form the SBM Offshore Group (“the Company”). For further information, please visit our website at

. The companies in which SBM Offshore N.V., directly and indirectly, owns investments are separate entities.

SBM Offshore is proud to be an Equal Employment Opportunity and Affirmative Action employer. SBM Offshore does not discriminate on the basis of race, religion, color, sex, gender identity, sexual orientation, age, non-disqualifying physical or mental disability, national origin, veteran status, or any other basis covered by appropriate law.  All employment is decided on the basis of qualifications, merit, and business need.