Executive Assistant
Role Summary
Executive Assistant supporting the Lead Country Manager [LCM] across multiple activities including managing schedule, travel and logistics, expense administration, event planning, coordination of external meetings and coordination of support for senior management visits.
Key Responsibilities
•\tMaintain and coordinate LCM schedule to optimize the LCM's time and communicate changes in a timely manner
•\tMaintain relationships with key external stakeholders to facilitate access / meetings as needed
•\tManage LCM travel plans and expense management
•\tCoordinate complex and potentially confidential travel and security needs
•\tProactively assess and prioritize support needs for LCM
•\tPlan & coordinate senior management visits [including CEO level] - Develop itineraries and related logistics
•\tAnticipate business needs and provide guidance where required to senior executives
•\tManage relationships with senior external stakeholders with appropriate cultural sensitivity
•\tDisplay discretion / security focus when exposed to or handling highly sensitive information / scheduling meeting
•\tPlan & coordinate Special Events - arrange EM sponsored events such as EM Family Day, Employee Forums, offsite management meetings
•\tManage relationships with senior ExxonMobil executives both within and outside Qatar
•\tProvide guidance and support to other Administrative Staff
o\tLead technology enhancements and process improvements
•\tDelegate tasks and act as a mentor to admin staff pool
•\tMaintain relationships with key external venues to facilitate event management
Key Skills
•\tExceptional organization skills and ability to multi-task
•\tAbility to work under pressure, plan and prioritize work effectively
•\tStrong communication skills and ability to interact at all levels of the organisation
•\tEffective networking and relationship building skills with external stakeholders and internal management
•\tSound judgement and discretion required for handling private and proprietary data
•\tStrong controls mindset due to potential exposure to confidential information
•\tAbility to work independently with limited supervision
•\tCourage to make decisions
•\tAbility to utilize powerpoint, excel, word and other applications
•\tStrong digital skills
Bounty Hunter World
Executive Assistant supporting the Lead Country Manager [LCM] across multiple activities including managing schedule, travel and logistics, expense administration, event planning, coordination of external meetings and coordination of support for senior management visits.
Key Responsibilities
•\tMaintain and coordinate LCM schedule to optimize the LCM's time and communicate changes in a timely manner
•\tMaintain relationships with key external stakeholders to facilitate access / meetings as needed
•\tManage LCM travel plans and expense management
•\tCoordinate complex and potentially confidential travel and security needs
•\tProactively assess and prioritize support needs for LCM
•\tPlan & coordinate senior management visits [including CEO level] - Develop itineraries and related logistics
•\tAnticipate business needs and provide guidance where required to senior executives
•\tManage relationships with senior external stakeholders with appropriate cultural sensitivity
•\tDisplay discretion / security focus when exposed to or handling highly sensitive information / scheduling meeting
•\tPlan & coordinate Special Events - arrange EM sponsored events such as EM Family Day, Employee Forums, offsite management meetings
•\tManage relationships with senior ExxonMobil executives both within and outside Qatar
•\tProvide guidance and support to other Administrative Staff
o\tLead technology enhancements and process improvements
•\tDelegate tasks and act as a mentor to admin staff pool
•\tMaintain relationships with key external venues to facilitate event management
Key Skills
•\tExceptional organization skills and ability to multi-task
•\tAbility to work under pressure, plan and prioritize work effectively
•\tStrong communication skills and ability to interact at all levels of the organisation
•\tEffective networking and relationship building skills with external stakeholders and internal management
•\tSound judgement and discretion required for handling private and proprietary data
•\tStrong controls mindset due to potential exposure to confidential information
•\tAbility to work independently with limited supervision
•\tCourage to make decisions
•\tAbility to utilize powerpoint, excel, word and other applications
•\tStrong digital skills
Bounty Hunter World
JOB SUMMARY