Petrofac is a leading international service provider to the energy industry, with a diverse client portfolio including many of the worlds leading energy companies.

We design, build, manage and maintain infrastructure for our clients. We recruit, reward, and develop our people based on merit regardless of race, nationality, religion, gender, age, sexual orientation, marital status or disability. We value our people and treat everyone who works for or with Petrofac fairly and without discrimination.

The world is re-thinking its energy supply and energy security needs; planning for a phased transition to alternative energy sources. We are here to help our clients meet these evolving energy needs.

This is an exciting time to join us on this journey.

We support flexible working requests and have adopted a hybrid approach for most of our office-based roles. We ask employees to be present in the office at least three days per week.

Are you ready to bring the right energy to Petrofac and help us deliver a better future for everyone?

Petrofac is seeking a Document Controller - PAYE contract position for 6 months based in Woking, UK.

JOB TITLE: DOCUMENT CONTROLLER

ROLE ACCOUNTABILITIES:

• Contribute to a range of delivery and project services assignments, such as the preparation of documentation and collation of information, to issue project information to time and quality standards
• Ensure all submissions are submitted in a timely manner, appropriate approval/rejection are obtained and formally recorded, and that changes and revisions are managed as part of the document control process.
• Maintain and update all document registers.
• Control of issue and receipt of all documents and drawings - Quality checking all information
• Collect data from a range of sources and prepare documents and undertake data analysis to ensure senior management have quality information to facilitate decision-making
• Liaise with project teams to resolve queries about projects supported, ensuring an efficient and high-quality provision of information and work to all internal and external parties
• Take a proactive role in monitoring and evaluating existing document control processes in order to identify opportunities for the improvement of processes and systems
• Complete tasks as requested by colleagues, prioritising activities and interpreting established policies in order to effectively support the project team
• Resolve issues and problems encountered in line with specific procedures and personal competence, maintaining effective communication with the client and/or project team members
• Escalate promptly to the relevant senior team member when necessary, to ensure work is completed efficiently and accurately and meets client expectations
• Identify and suggest improvements to operational procedures to support continuous improvement in service delivery, quality and efficiency

QUALIFICATIONS AND EXPERIENCE:

• Relevant EDMS experience, including experience in supporting medium to large sized projects
• Good written and verbal communication skills, including the ability to liaise with peers and immediate seniors and build relationships
• Self-motivated and proactive, with the ability to work under broad direction
• Proficiency with desktop applications (e.g. MS Word, Excel, Adobe Acrobat Advanced and PowerPoint)
• Proficiency in using a variety of electronic data management software and systems
• Well organized, attention to detail, flexible and professional
• Knowledge of own area and a general understanding of wider programme and business
• Effective time management skills

Additional Information