Activities

As a Project Administrator you would be responsible for the following:
The main purpose of this position is to coordinate activities and provide administrative support to Project team:

1. Support to Project Management Officer on all Project Phases:
   1. Bidding
   2. Award to FC
   3. Construction
   4. Operations
2. EPC Management
   1. Main point of Contact for EPCs and O&Ms
      1. Record keeping of EPC Meeting Notes
      2. Database of EPC Track Record and info
   2. EPC RFP
      1. Drafting of EPC RFP
      2. Follow up with relevant team members to complete EPC RFP attachments
      3. Upload final EPC RFP and attachments and notify EPC
      4. Meet with EPC to discuss the EPC RFP overview and requirements
      5. Receipt of EPC RFP Deliverables and follow up on any missing items
      6. Upload to SharePoint and inform relevant team members for review purposes
      7. Manage review and evaluation process for shortlisting
   3. Coordination of EPC/O&M Agreements:
      1. NDA
      2. Bid Bond
      3. Term Sheet and all mark-ups
      4. EPC Contract and all mark-ups
      5. O&M Contract and all mark-ups
   4. Manage and co-ordinate the TotalEnergies EPC DD process
3. Project Trackers & Reporting
   1. Project Deliverables List owner
      1. Updating
      2. Following up with key personnel
   2. Timeline Tracker

1. Procurement activities
   1. Oversee all RSA Internal Key Component RFP`s
   2. Oversee all RSA Internal 3 rd Party RFP`s
      1. Technical Advisors/Consultant
      2. 1. Main Equipment Suppliers -Working together with TGP to develop procurement strategies to support Economic Development (ED)
         2. Support PM team on PV Module forecasted price updates
         3. Overall preparation of PV Module Free Issue strategy and preparation
         4. Assist in key deliverables for the weekly Procurement meeting
      3. Document Control
         1. Audit site Document Control and folder structure
         2. SPV Database
         3. Setting up and maintaining Project Communication System supplied by the EPC Contractor and other role player, including internal distribution, archiving and storage of all incoming and outgoing correspondence.
         4. Setting up and maintaining Project Document Control System supplied by the EPC Contractor, including live archive and storage of all project Information and document.
         5. Monitoring EPC Contractor`s Schedule Monitoring System.
         6. Ensuring all company documentation is dully filed (both hard and electronic copy) with tracking logs up to date.
         7. Assisting the project team to search and retrieving document/information in the Systems.
         8. Manage Teams Folder Structure and adherence to the requirements.
      4. Providing management tools such as Status Report/Input Audit Report and any other form of monitoring report required by Project Director, Construction Manager and QA/QC Manager

Candidate Profile

As a Project Administrator, you would possess the following:

• Previous experience in Renewable Energy Independent Power Producers Programme (REIPPPP) Project Bidding, Award to Financial Close, Construction and Operations
• Good knowledge of EPC Management
• National Diploma in Project Management/ Development studies/any equivalent NQF level
• Fluent in English and ability to speak/read/write one additional language
• Attention to detail
• Excellent communication and presentation skills with small and large groups
• Able to work independently
• Advanced Microsoft Excel skills, Microsoft Teams and Office Suite 365 skills
• Proven experience with Electronic Document Management System (EDMS)
• Knowledge of document control processes and systems on projects and knowledge of the interface management with vendors will be required.
• Knowledge of engineering documents and approval processes within projects.
• Working knowledge and experience in different types of filing systems and good communication and interpersonal skills
• Willingness to travel
• A valid Driver's license.

Additional Information

TotalEnergies values diversity, promotes individual growth and offers equal opportunity careers.

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TotalEnergies is an equal opportunity employer and all applicants that meet the specified criteria will receive consideration for employment without discriminating unfairly on any arbitrary ground, including but not limited to race, gender, sex, ethnic or social origin, colour, sexual orientation, age, disability, religious conscience belief, political opinion, culture, language, marital status, or family responsibility.