JOB OPENING

CITY OF FARMINGTON

JOB POSITION #201 - Administrative Aide - Generation

NUMBER OF VACANCIES: 1

DEPARTMENT: Electric Utility / Generation

WORK LOCATION: MOC

SALARY RANGE: $17.21 - $26.80 / Hour

PAY GRADE: G - Non-Exempt

TYPE OF POSITION: Regular / Full-Time

DAYS WORKED: Monday - Friday

HOURS WORKED: 8:00 a.m. - 5:00 p.m.

APPLICATIONS WILL BE RECEIVED THROUGH: November 25, 2024

JOB DUTIES

ESSENTIAL DUTIES

Performs a variety of routine and complex clerical, secretarial and administrative work in keeping official records, answering phones and providing administrative support to the Generation division.

Works under the direct supervision of the Generation Scheduling and Resource Specialist and assists other associated supervisors within the Generation Division.

Maintain confidentiality in dealing with employee records and business information

Composes types and edits a variety of correspondence, reports, memoranda, and other material requiring judgment as to content, accuracy and completeness.

Receives, stamps and distributes incoming mail, processes outgoing mail.

Answers in-coming calls and routes callers or provides information as required.

Responds to inquiries from employees, and refers, when necessary, to appropriate persons.

Processes payroll for the Generation Division by reviewing, and balancing hours for the payroll division; maintain overtime record for the Union employees.

Coordinate and process travel for the Generation Division in accordance with the City and Electric Department Policies

Secretary for the Safety Committee and Apprenticeship Committee for the Generation Division; attend meetings; compose accurate minutes for review and approval.

Utilizes the City's main computer to assist in the inputting and processing requisitions, receiving and other inquiry functions to provide information to the division.

Maintains and acts as custodian of divisional filing system, EPA files, general correspondence, payroll, purchasing; controls these records using moderate independent judgment.

Schedules appointments, and performs other administrative and clerical duties.

Using excellent customer service skills, establishes and maintains effective working relationships with other employees, officials, and all members of the general public.

Attendance at work is an essential function of this position.

NON-ESSENTIAL DUTIES

Operates a motor vehicle to assist in carrying out the business of the department and the City.

Manages special divisional projects as assigned.

The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.

QUALIFICATIONS

This position is subject to the City's Drug and Alcohol Free Workplace Program. This includes: pre-employment testing, post-accident testing, reasonable suspicion testing, return-to-duty testing, and follow-up testing.

Valid New Mexico driver's license with acceptable driving record for the past three years.

Extensive background checks required.

Graduation from a high school or GED equivalent with specialized course work in general office practices such as typing, filing, accounting and bookkeeping.

Five (5) years of increasingly responsible related experience, or any equivalent combination of related education and experience. Experience in an electric utility setting with knowledge of applicable terminology preferred.

Typing speed of 40 words per minute, or at a rate sufficient to perform the duties of the job.

High level of knowledge of business English, and business math; some working knowledge of accounting principles and practices helpful.

High level of skills in operation of phone switchboard; mainframe computer terminal; personal computer including Word, Excel, and Access database software; copy machine; fax machine; calculator.

Ability to effectively meet and deal with the public; ability to communicate effectively verbally and in writing; ability to handle stressful situations.

Ability to establish and maintain effective and harmonious working relationships with co-workers, supervisors, other City departments/divisions, the public, and outside contacts and agencies.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is frequently required to sit and talk or hear. The employee is occasionally required to walk, use hands to finger, handle, or operate objects, tools, or controls; bend at the waist and crouch; and reach with hands and arms.

The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision and ability to adjust focus.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Work is performed in a normal office setting; the noise level in the work environment is usually quiet.

WE ARE AN EQUAL OPPORTUNITY EMPLOYER, M/F/D/V.