Job Summary
The Purchasing Officer is required to perform duties to support the Purchasing function of the Sector. The role will be responsible for the R2P process inclusive of requesting and evaluating quotations, making supplier recommendations, liaising with freight forwarders and customs brokers for clearing of shipments.

Duties and Responsibilities
 

1. Initiate and organize request for quotations (RFQs) from vendors as per company policy.
2. Perform all stages of the procurement/purchasing process from order and pricing confirmation to final delivery.
3. Review purchase requisition orders for accuracy and correct line-item specifications.
4. Create purchase orders and follow up on local and foreign purchases to ensure shipment and delivery within agreed timelines.
5. Update and maintain open purchase order reports and provide feedback and status updates to Requestors.
6. Process insurance coverage for shipments; maintain records of purchases, follow up, shipments and related matters.
7. Prepare monthly reports.
8. Resolve all invoice issues and ensure product returns and credit notes are received within the given month.
9. Monitor and evaluate all purchase order claims and ensure compliance to company regulations.
10. Obtain all documentation and total costing for all foreign shipments within the stipulated timeframes.
11. Create new vendors per the prequalification process and update supplier database monthly.
12. Conduct annual reviews of vendor accreditation for economical and cost-effective supplies, and complete annual supplier evaluations.
13. Perform a variety of tasks in conformance to quality, health, safety, security and environmental policies/procedures.
14. Perform any other job duties as required by the job function.

 




PERSON SPECIFICATION

Minimum Education and Qualifications

1. Certificate in Supply Management from a recognized institution.
2. Minimum of five CXC/GCE O’Levels including English and Mathematics.

Experience

1. 1. At least two (2) years’ experience in a processing accounts receivables preferably within the manufacturing environment.
2. Practical experience in Microsoft D365, Microsoft Office Suite will be a definite asset.
3. Working knowledge of purchasing/procurement best practices

Or any equivalent combination of qualification and experience

Competencies

1. Must be able to analyse and synthesize information to understand issues and make recommendations.
2. Collaborative with the ability to be a key team player and possess good interpersonal skills.
3. Ability to articulate thoughts and express ideas clearly using oral, written, visual and non-verbal communication skills.
4. Resilient and the ability to work effectively under pressure without becoming flustered in a fast paced and time sensitive environment.
5. Ability to organise work to complete on time, prioritize your projects and communicate your progress to supervisors and colleagues.
6. Ability to display a high level of integrity by keeping good on promises; holding self-accountable; and being honest and truthful.
7. Facilitate strong analytical skills to interpret research data for reports and apply mathematic techniques in practical situations.

Other

1. 1. 1. 1. Required to sit for long periods in front of a computer screen.
         2. Bending may be required.
         3. Be able to lift up to 15 lbs.
         4. Required to work after normal hours when necessary.

With over 90 years' combined experience, NES Fircroft (NES) is proud to be the world's leading engineering staffing provider spanning the Oil & Gas, Power & Renewables, Chemicals, Construction & Infrastructure, Life Sciences, Mining and Manufacturing sectors worldwide. With more than 80 offices in 45 countries, we are able to provide our clients with the engineering and technical expertise they need, wherever and whenever it is needed. We offer contractors far more than a traditional recruitment service, supporting with everything from securing visas and work permits, to providing market-leading benefits packages and accommodation, ensuring they are safely and compliantly able to support our clients.