About the Company:

ADNOC Distribution is on a journey to change the retail landscape, delivering tangible actions to facilitate progress in providing sustainable mobility solutions for our customers. We are taking bold and transformative steps to grow our domestic and international footprint for our customers. We are customer-centric, offering digitally enabled journeys and providing innovative products and services to drive accelerated and sustainable development for the future of mobility. ADNOC Distribution markets, sells, and distributes transportation fuel to both retail and commercial customers. We also run non-fuel services at our service stations.

About the Job:

Prepare and update Property Management agreements and reports on a periodic basis. Keep track of all transaction documents, monitor and notify tenants of important deadlines. Handle renewals of the rental deals. Maintain rental agreements and organize move-in/move-out procedure documentation. Review technical part of lease agreements (layouts, MEP requirements). Support Rental Retails Sales manager in obtaining internal alignments for leases (HSSE, EPD, etc)

KEY ACCOUNTABILITIES

Job Specific Accountabilities

• Provides support in leases and setting up and maintaining Lease Profiles and Rent Rolls and preparing and revising letters of intent. Prepares correspondence to tenants as needed.
• Responsible for managing asset management files and records.
• Provides assistance in the quarterly reforecast of budgets, including revenue assumptions, operating expenses, and capital expenditures
• Prepares and presents asset management and disposition related summaries to investment committee
• Monitors expense and other variances through monthly and quarterly reporting, and summarizes findings
• Process new contracts and sales. Collaborate with other departments to ensure billing accuracy. Address customer complaints and questions. Keep track of accounts receivable and transactions.
• Assist with customer account reconciliations. Prepare and present analytical reports. Support monthly and quarterly audits and clean ups. Resolve any issues or mistakes.
• Review and identify any errors in the contracts before finalization. Analyse contract clauses, liabilities, and preventing any potential disputes that may arise because of the same.
• Assist in drafting payment structures and reimbursement conditions. Ensuring that the contract terms adhere to the legal guidelines and regulations.
• Maintain and update a record of all contract files. Inform tenants of any changes to the existing contracts.
• Liaise with accounts department to process security deposit refunds for tenants. Liaise with accounts for payments of utility bills that may be due.
• Track and follow up on maintenance and fitout request by the Tenant. Maintain tenants' database and update with emergency numbers.
• Tracking opening of new tenants and supporting them in obtaining necessary internal approvals (HSSE, EPD, Marketing, etc).

Minimum Requirements:

• Bachelor's degree
• 6 years of experience retail or real estate related experience including real estate asset management.
• Knowledge of business workflows, operations processes and systems.
• Innovative and conceptual thinking
• Strategic thinking
• Knowledge of financial management
• Strong mentoring and coaching skills.
• Communication, negotiations and influencing skills
• Project management