JOB DESCRIPTION

The Planning and Work Order Coordinator is a key role in Fiber Glass Systems, Custom Tanks manufacturing process, responsible for managing and optimizing materials and production planning processes. This position ensures the timely availability of materials, efficient production scheduling, and accurate management of work orders within the ERP system. By collaborating with cross-functional teams, the Planning & Work Order Coordinator helps improve production efficiency, minimize inventory costs, and align operations with overall business goals.



PRIMARY DUTIES & RESPONSIBILITIES

• Develop and manage production schedules to meet customer demands and achieve production targets.
• Coordinate with production teams to ensure seamless workflows and address scheduling conflicts.
• Adjust production schedules to accommodate changing priorities, holidays, environmental constraints, or unexpected disruptions.
• Monitor key performance indicators (KPIs), such as on-time delivery rates and inventory accuracy, to assess and improve scheduling effectiveness.
• Utilize MRP tools such as Oracle and Omega to generate and analyze production plans and material requirements.
• Maintain and update data in the ERP system, including dates and lead times, ensuring accuracy and reliability.
• Troubleshoot and resolve issues related to the ERP system to maintain operational efficiency.
• Generate detailed reports and analyze data using tools like Power BI or Excel to identify trends and opportunities for improvement.
• Create, issue, review, and close work orders in the ERP system.
• Ensure accurate documentation of materials and labor for all work orders.
• Monitor work order progress to meet deadlines and customer expectations.
• Foster effective communication with internal teams, external organizations, and customers via meetings, emails, and other communication channels.
• Coordinate with engineering and production teams to schedule and expedite custom parts.
• Establish and communicate shipping dates for customer orders.
• Lead or actively participate in daily/weekly production meetings to align schedules and address challenges.
• Identify and implement opportunities for process improvements in materials and production planning.
• Apply lean manufacturing principles and best practices to enhance efficiency and reduce waste.
• Ensure compliance with industry standards and regulatory requirements, such as ISO 9001 or OSHA guidelines.
• Adhere to all HSE and Quality policies, guidelines, and procedures.
• Ensure compliance with company standards and regulatory requirements.
• Perform other duties as assigned to support operational goals.

EDUCATION & EXPERIENCE QUALIFICATIONS

• High school diploma or equivalent required; Associate's or Bachelor's degree in Supply Chain Management, Business, or a related field preferred.
• 2-5 years of experience in production planning, materials management, or a similar role in a manufacturing environment.
• Proficiency with ERP/MRP systems (e.g., Oracle, Omega) and Microsoft Office Suite (Excel, Word, Outlook).
• Strong analytical and problem-solving skills to address planning and scheduling challenges.
• Experience with additional tools such as Power BI, Tableau, or SQL for reporting and analytics is preferred.

JOB REQUIREMENTS

• While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel objects, tools or control; talk or hear. The employee is occasionally required to stand; walk; reach with hands and arms; and stoop, kneel, crouch, or crawl.
• Specific vision abilities required by this job include close vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.
• Factory environment includes exposure to varying temperatures, noise levels, and the use of personal protective equipment (PPE).
• Travel less than 10%

BEHAVIORAL COMPETENCIES

• Excellent organizational and time-management abilities.
• Strong communication and interpersonal skills to collaborate effectively with cross-functional teams.
• Adaptability to changing priorities and ability to work under pressure.
• Leadership and influencing skills to foster collaboration across teams.

TECHNICAL COMPETENCIES

• Proficient with Microsoft 365
• Basic math and writing skills.
• Ability to adapt and be cross trained to learn all job duties as required.
• Ability to work in a fast-paced environment.
• Ability to read drawings, instructions or repair and assembly operations.
• Strong data analysis skills

Learn more about us at our Fiber Glass Systems Webpage