Job Purpose

The Facility Coordinator is responsible for managing facility operations, safety compliance, maintenance activities, and fleet coordination to ensure efficient, safe, and cost-effective support to business operations in line with company standards and HSE requirements.

Responsibilities

Facility Operations Management

• Oversee daily operations of offices, workshops, yard, and staff accommodation
• Manage facility layout, space allocation, and parking arrangements
• Ensure proper utilization and upkeep of all facility areas

Health, Safety & Environment (HSE)

• Ensure compliance with company HSE policies and procedures
• Promote a strong safety culture across all facility areas
• Implement and monitor:
• 5S standards with LEAN team.
• Electrical safety & LOTO
• Welding, cutting, and brazing safety
• Hand tools and surface safety
• Coordinate with HSE team for risk assessments and mitigation

Fire Protection & Emergency Preparedness

• Implement fire prevention and protection systems
• Maintain firefighting equipment and fire alarm systems
• Ensure annual certification and compliance with local authorities
• Support emergency drills and response planning

Electrical & Technical Compliance

• Ensure safe operation of electrical systems
• Coordinate:
• Thermography (SMDB)
• Earth testing
• Preventive Maintenance (PPM)
• Ensure adherence to electrical safety standards

Asset & Maintenance Management

• Maintain asset register for all facility equipment
• Develop and implement PPM plans
• Monitor maintenance of:
• EOT & Jib cranes
• Air compressors
• HVAC systems (AC units)
• Pressure washers
• Portable power tools

Inspections & Reporting

• Conduct daily, weekly, and monthly inspections
• Perform drop inspections across all facility areas
• Develop corrective action plans and track closure
• Maintain inspection records for audit

Waste Management

• Manage hazardous and non-hazardous waste
• Ensure proper segregation, storage, and disposal
• Maintain environmental compliance and records

Contractor & Third-Party Management

• Supervise third-party contractors and technicians
• Ensure compliance with HSE documentation:
• Method Statements (MWS)
• Risk Assessments (TRA/JHA)
• Toolbox Talks (TBT)
• Permit to Work (PTW)
• Raise and manage work orders and follow-ups

Documentation & Compliance

• Maintain all facility-related records and documentation
• Ensure audit readiness and document control
• Update monthly facility scorecards (SharePoint or system)

Coordination with Authorities

• Act as focal point for Civil Defense and environmental authorities
• Ensure compliance with local regulations and approvals

Housekeeping & Productivity

• Manage housekeeping activities across facility
• Ensure a clean, organized, and safe work environment

Fleet Coordination & Management

• Manage company vehicles and fleet operations
• Ensure proper vehicle allocation and utilization
• Monitor:
• Vehicle maintenance and servicing schedules
• Fuel consumption and cost control
• Driver performance and compliance
• Implement Journey Management procedures
• Ensure all vehicles comply with:
• Safety standards
• Registration and insurance requirements
• Coordinate vehicle repairs and third-party fleet services
• Maintain fleet records, logs, and reporting
• Support carpooling and transport optimization initiatives

Financial & Administrative Support

• Assist in budget monitoring and cost control
• Prepare monthly area allocation reports for finance
• Support sustainability initiatives (waste, energy, water reduction)

Skills

• Strong organizational and time-management skills with the ability to handle multiple tasks.
• Good communication skills (written and verbal) and the ability to coordinate with internal teams and external partners.
• Proficiency in MS Office (especially Excel) and familiarity with inventory or ERP systems.
• Detail-oriented with a focus on accuracy and process adherence.
• Ability to work well in a team and independently with minimal supervision.
• Problem-solving mindset and willingness to support process improvements.

Qualifications

• Diploma or bachelor's degree
• 3-5 years of experience in oil and gas facility.
• Prior exposure to inventory management, vendor coordination, or warehouse functions is an advantage.
• Experience in the oil and gas industry or with supply chain processes is a plus.
• Understanding of workplace safety and compliance standards.