Job summary

As Project Manager, based in Glasgow, you will lead/manage refurbishments revenue and capital works projects and facilities and engineering works on a day-to-day basis. You will be responsible for driving and overseeing the delivery of the capital and estates projects and works to ensure that the objectives are clearly defined, monitored and achieved within the agreed time, cost and quality constraints ensuring readiness for change.

As Project Manager, you will play a key role in contract and project governance and working with stakeholders, to ensure the agreed outputs are delivered to enable benefits to be realised. You will have effective leadership, interpersonal and communication skills.

Main duties of the job

Specific duties of the role may vary depending on site and function. The post holder will deliver Planned Preventative Maintenance, Building ManagementSystems and facilities projects to agreed time, cost and quality requirements. This includes day to day project management, providing effective leadership,control and coordination of activities.

About us

We pride ourselves as being an employer of choice, where Everyone Matters promoting equality of opportunity to actively encourage applications from everyone, including groups currently underrepresented in our workforce.

UKHSA ethos is to be an inclusive organisation for all our staff and stakeholders. To create, nurture and sustain an inclusive culture, where differences drive innovative solutions to meet the needs of our workforce and wider communities. We do this through celebrating and protecting differences by removing barriers and promoting equity and equality of opportunity for all.

Please visit our careers site for more information https://gov.uk/ukhsa/careers

Job description

Job responsibilities

Delivery Create and lead Planned Preventative Maintenance, Building Management Systems and projects to deliver the agreed outcomes within time, cost and quality constraints.

Project Management Day to day management and effective leadership and management control of the project and the project team. Set project controls. Design the project structure appropriate to stage. Select and apply appropriate delivery methodologies. Manage effective transition between project phases.

Contractor Management Supervision and coordination of Hard Services contractor activities.

Business Case Coordinate development of Capital and Minor Works Business Cases.

Budget Track delivery within budget.

Resources Schedule / manage and deploy resources to deliver the project identifying skills where necessary. May work independently or with a team.

Benefits Realisation Ensure benefits are identified, understood, measured, tracked and owned. Ensure appropriate Benefits Realisation Strategy is in place, and monitor longer term delivery of benefits against the Business Case.

Stakeholder Management Identify key stakeholders and develop and maintain effective relationships.

Risks & Issues Identify and monitor project risks and issues. Develop mitigating actions and escalate as appropriate.

Governance Provide key project reports and support effective governance and decision making.

Assurance Support or set appropriate project assurance and engage with project reviews.

Change Management Ensure effective Change Management processes are in place to agree and document changes to deliverables as agreed with stakeholders.

Guidance & Support Seek appropriate support, guidance and coaching from the project community. Show commitment to personal development. Promote effective individual and team performance. Share and promote best practice and lessons learned to create a culture of learning and good practice that supports continuous improvement to optimise project delivery.

Project Performance & Controls Develop Project and Planned Preventative Maintenance Plans and apply appropriate project principles to deliver stated objectives. Identify and set appropriate Project Controls. Track and report delivery against milestones including the Building Management System.

Communication and Key Working Relationships

The post holder will develop effective working relationships and communicate regularly with a wide range of individuals, including internally: clinical and non-clinical staff, scientists, academics, corporate staff e.g. HR and Payroll, managers and Directors. External: NHS, Academic Institutions, other Civil Service Departments, public bodies, stakeholders and members of the public. This may include verbal face to face communication, including delivering presentations and by phone, email, correspondence, reports and briefings.

Please note, this list is not exhaustive.

Essential criteria

• Educated to graduate degree level/NVQ4 or equivalent experience in facilities management
• Finance and budgeting skills to estimate costs, produce budget and control forecasts and gain financial approval for project and resources costs, working with finance colleagues to monitor spend against the contract.
• Experience of capturing stakeholder needs, assessing, defining and justifying those needs to arrive at an agreed schedule of requirements using appropriate communication and engagement channels
• Experience of identifying and monitoring risks and issues, planning how to mitigate / respond to those risks and issues and implementing the responses.
• Experience of clearly defining roles, responsibilities and accountabilities and establishing controls and approval routes appropriate to each stage of the project to monitor project progress and compliance, including project reviews
• Experienced at identifying, quantifying, mapping and tracking project benefits to justify investment in the project, and to provide assurance that the benefits identified can be realised.
• Take into account different individual needs, views, and ideas, championing inclusion and equality of opportunity for all effectively managing conflict, misconduct and non-inclusive behaviour, raising with senior managers where appropriate.
• Ability to develop, produce and maintain schedules for activities that take account of dependencies, resource requirements and constraints in order to enable the efficient realisation of benefits.
• Ability to plan, develop, maintain and apply quality management processes to ensure the adherence to those standards throughout the project delivery lifecycle.
• Ability to integrate the project outputs into business as usual (BAU) ensuring that activities are planned and completed to enable the business to implement the change and realise the benefits
• You influence others, you articulate the rationale to gain their agreement.
• An understanding of and commitment to equality of opportunity and good working relationships

Desirable criteria

• Experience of Contract Management in Hard Services
• Experience of preparing, developing and commissioning FM projects in terms of benefits, value for money and risk.

Selection Process Details

This vacancy will be assessed using a competency-based framework which will assess your qualifications, knowledge and experience and / or skills and abilities outlined in the essential criteria.

Stage 1: Application & Sift

You will be required to complete an application form. You will be assessed on the listed 12 essential criteria, and this will be in the form of a:

• Application form (Employer/ Activity history section on the application)
• 1500 word supporting statement.

This should outline how you consider your skills, experience and knowledge provide evidence of your suitability for the role, with reference to the essential criteria. You will receive a joint score for your application form and statement. (The application form is the kind of information you would put into your C.V please be advised you will not be able to upload your CV. Please complete the application form in as much detail as possible). Please do not email us your CV.

Longlisting: In the event of a large number of applications we may longlist into 3 piles of:

• Meets all essential criteria
• Meets some essential criteria
• Meets no essential criteria

If used, the pile Meets all essential criteria will proceed to shortlisting.

Shortlisting: In the event of a large number of applications we may conduct an initial sift, on the lead criteria of:

• Educated to graduate degree level/NVQ4 or equivalent experience in facilities management
• Experience of identifying and monitoring risks and issues, planning how to mitigate / respond to those risks and issues and implementing the responses.
• Experience of clearly defining roles, responsibilities and accountabilities and establishing controls and approval routes appropriate to each stage of the project to monitor project progress and compliance, including project reviews

Desirable criteria may be used in the event of a large number of applications/large amount of successful candidates.

If you are successful at this stage, you will progress to interview & assessment.

Feedback will not be provided at this stage.

Stage 2: Interview

You will be invited to a single remote interview.

Knowledge, experience, skills & abilities will be tested at interview

There will be a Presentation, the topic will be: Delivering Capital Project in Healthcare - balancing safety, compliance and operational continuity.More information will be provided to candidates invited to interview.

Interviews dates to be confirmed.

Once this job has closed, the job advert will no longer be available. You may want to save a copy for your records.

Location

This role is being offered as office/lab based at our Radiation, Chemicals, Climate & Environmental Hazards (RCCE) site in Glasgow. Please note, hybrid working is not available for this role.

Security Clearance Level Requirement

Successful candidates must pass a standard disclosure and barring security check before they can be appointed.

Successful candidates must meet the security requirements before they can be appointed. The level of security needed is Counter-Terrorist Check.

You will be required to have a Counter Terrorism Check security vetting check as a minimum. For meaningful National Security Vetting checks to be carried out individuals need to have lived in the UK for a sufficient period of time. You should normally have been resident in the United Kingdom for the last 3 years as the role requires Counter Terrorism Check (CTC) clearance. In exceptional circumstances UK residency less than the outlined periods may not necessarily bar you from gaining national security vetting and applicants should contact the Vacancy Holder/Recruiting Manager listed in the advert for further advice.

Eligibility Criteria

External: Open to all external applicants (anyone) from outside the Civil Service (including internal applicants).

Salary Information

If you are successful at interview, and are moving from another government department, NHS, or Local Authority, the relevant starting salary principles for level transfers or promotions will apply. Otherwise, roles are offered at the pay scale minimum for the grade, but in exceptional circumstances there may be flexibility if you are able to demonstrate you are already in receipt of an existing, higher salary. Pay increases are through the relevant annual pay award for the role and terms.

Job description
Job responsibilities

Delivery Create and lead Planned Preventative Maintenance, Building Management Systems and projects to deliver the agreed outcomes within time, cost and quality constraints.

Project Management Day to day management and effective leadership and management control of the project and the project team. Set project controls. Design the project structure appropriate to stage. Select and apply appropriate delivery methodologies. Manage effective transition between project phases.

Contractor Management Supervision and coordination of Hard Services contractor activities.

Business Case Coordinate development of Capital and Minor Works Business Cases.

Budget Track delivery within budget.

Resources Schedule / manage and deploy resources to deliver the project identifying skills where necessary. May work independently or with a team.

Benefits Realisation Ensure benefits are identified, understood, measured, tracked and owned. Ensure appropriate Benefits Realisation Strategy is in place, and monitor longer term delivery of benefits against the Business Case.

Stakeholder Management Identify key stakeholders and develop and maintain effective relationships.

Risks & Issues Identify and monitor project risks and issues. Develop mitigating actions and escalate as appropriate.

Governance Provide key project reports and support effective governance and decision making.

Assurance Support or set appropriate project assurance and engage with project reviews.

Change Management Ensure effective Change Management processes are in place to agree and document changes to deliverables as agreed with stakeholders.

Guidance & Support Seek appropriate support, guidance and coaching from the project community. Show commitment to personal development. Promote effective individual and team performance. Share and promote best practice and lessons learned to create a culture of learning and good practice that supports continuous improvement to optimise project delivery.

Project Performance & Controls Develop Project and Planned Preventative Maintenance Plans and apply appropriate project principles to deliver stated objectives. Identify and set appropriate Project Controls. Track and report delivery against milestones including the Building Management System.

Communication and Key Working Relationships

The post holder will develop effective working relationships and communicate regularly with a wide range of individuals, including internally: clinical and non-clinical staff, scientists, academics, corporate staff e.g. HR and Payroll, managers and Directors. External: NHS, Academic Institutions, other Civil Service Departments, public bodies, stakeholders and members of the public. This may include verbal face to face communication, including delivering presentations and by phone, email, correspondence, reports and briefings.

Please note, this list is not exhaustive.

Essential criteria

• Educated to graduate degree level/NVQ4 or equivalent experience in facilities management
• Finance and budgeting skills to estimate costs, produce budget and control forecasts and gain financial approval for project and resources costs, working with finance colleagues to monitor spend against the contract.
• Experience of capturing stakeholder needs, assessing, defining and justifying those needs to arrive at an agreed schedule of requirements using appropriate communication and engagement channels
• Experience of identifying and monitoring risks and issues, planning how to mitigate / respond to those risks and issues and implementing the responses.
• Experience of clearly defining roles, responsibilities and accountabilities and establishing controls and approval routes appropriate to each stage of the project to monitor project progress and compliance, including project reviews
• Experienced at identifying, quantifying, mapping and tracking project benefits to justify investment in the project, and to provide assurance that the benefits identified can be realised.
• Take into account different individual needs, views, and ideas, championing inclusion and equality of opportunity for all effectively managing conflict, misconduct and non-inclusive behaviour, raising with senior managers where appropriate.
• Ability to develop, produce and maintain schedules for activities that take account of dependencies, resource requirements and constraints in order to enable the efficient realisation of benefits.
• Ability to plan, develop, maintain and apply quality management processes to ensure the adherence to those standards throughout the project delivery lifecycle.
• Ability to integrate the project outputs into business as usual (BAU) ensuring that activities are planned and completed to enable the business to implement the change and realise the benefits
• You influence others, you articulate the rationale to gain their agreement.
• An understanding of and commitment to equality of opportunity and good working relationships

Desirable criteria

• Experience of Contract Management in Hard Services
• Experience of preparing, developing and commissioning FM projects in terms of benefits, value for money and risk.

Selection Process Details

This vacancy will be assessed using a competency-based framework which will assess your qualifications, knowledge and experience and / or skills and abilities outlined in the essential criteria.

Stage 1: Application & Sift

You will be required to complete an application form. You will be assessed on the listed 12 essential criteria, and this will be in the form of a:

• Application form (Employer/ Activity history section on the application)
• 1500 word supporting statement.

This should outline how you consider your skills, experience and knowledge provide evidence of your suitability for the role, with reference to the essential criteria. You will receive a joint score for your application form and statement. (The application form is the kind of information you would put into your C.V please be advised you will not be able to upload your CV. Please complete the application form in as much detail as possible). Please do not email us your CV.

Longlisting: In the event of a large number of applications we may longlist into 3 piles of:

• Meets all essential criteria
• Meets some essential criteria
• Meets no essential criteria

If used, the pile Meets all essential criteria will proceed to shortlisting.

Shortlisting: In the event of a large number of applications we may conduct an initial sift, on the lead criteria of:

• Educated to graduate degree level/NVQ4 or equivalent experience in facilities management
• Experience of identifying and monitoring risks and issues, planning how to mitigate / respond to those risks and issues and implementing the responses.
• Experience of clearly defining roles, responsibilities and accountabilities and establishing controls and approval routes appropriate to each stage of the project to monitor project progress and compliance, including project reviews

Desirable criteria may be used in the event of a large number of applications/large amount of successful candidates.

If you are successful at this stage, you will progress to interview & assessment.

Feedback will not be provided at this stage.

Stage 2: Interview

You will be invited to a single remote interview.

Knowledge, experience, skills & abilities will be tested at interview

There will be a Presentation, the topic will be: Delivering Capital Project in Healthcare - balancing safety, compliance and operational continuity.More information will be provided to candidates invited to interview.

Interviews dates to be confirmed.

Once this job has closed, the job advert will no longer be available. You may want to save a copy for your records.

Location

This role is being offered as office/lab based at our Radiation, Chemicals, Climate & Environmental Hazards (RCCE) site in Glasgow. Please note, hybrid working is not available for this role.

Security Clearance Level Requirement

Successful candidates must pass a standard disclosure and barring security check before they can be appointed.

Successful candidates must meet the security requirements before they can be appointed. The level of security needed is Counter-Terrorist Check.

You will be required to have a Counter Terrorism Check security vetting check as a minimum. For meaningful National Security Vetting checks to be carried out individuals need to have lived in the UK for a sufficient period of time. You should normally have been resident in the United Kingdom for the last 3 years as the role requires Counter Terrorism Check (CTC) clearance. In exceptional circumstances UK residency less than the outlined periods may not necessarily bar you from gaining national security vetting and applicants should contact the Vacancy Holder/Recruiting Manager listed in the advert for further advice.

Eligibility Criteria

External: Open to all external applicants (anyone) from outside the Civil Service (including internal applicants).

Salary Information

If you are successful at interview, and are moving from another government department, NHS, or Local Authority, the relevant starting salary principles for level transfers or promotions will apply. Otherwise, roles are offered at the pay scale minimum for the grade, but in exceptional circumstances there may be flexibility if you are able to demonstrate you are already in receipt of an existing, higher salary. Pay increases are through the relevant annual pay award for the role and terms.

Person Specification

Application form and supporting statement

Essential

• Application form and supporting statement

Interview

Essential

• Questions on knowledge, experience, skills & abilities
• Presentation

Person Specification
Application form and supporting statement

Essential

• Application form and supporting statement

Interview

Essential

• Questions on knowledge, experience, skills & abilities
• Presentation

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the .

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. .

Additional information
Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the .

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. .

Employer details

Employer name

UK Health Security Agency
Address

Radiation, Chemicals, Climate & Environmental Hazards (RCCE)

Glasgow

G51 4LS

United Kingdom

Employer's website