Our client is actively seeking an experienced Job Coordinator to join their team out of Whiting, IN! This individual will serve as the client's primary field liaison for contracted work crews within the facility. This role will be accountable for ensuring safe,  compliant, and efficient execution of contracted work, in full alignment with Health, Safety, Security, and Environmental (HSSE) standards and procedures. Ideal individuals will have a background in general/industrial construction and working knowledge of their practices and procedures. This is a full-time, long-term contract opportunity offering  competitive pay upwards of $74.00/hr, health insurance (medical, vision, dental),  401k, life insurance and more!


Role Summary
The Job Coordinator serves as the client’s primary field liaison for contracted work crews within the refinery. This role is accountable for ensuring the safe, compliant, and efficient execution of contracted work, in full alignment with Health, Safety, Security, and Environmental (HSSE) standards, contractual obligations, and site procedures.

The Job Coordinator provides visible field leadership, oversees contractor performance, and ensures that all work is executed as planned, authorized, and in accordance with approved scope and permits.

Key Responsibilities
Safety & Environmental Leadership

• Act as Client’s on-site representative, enforcing HSSE standards and site requirements
• Demonstrate strong visible safety leadership, including stopping unsafe work when necessary
• Ensure contractors understand process safety hazards, emergency response plans, and unit-specific risks
• Verify completion and effectiveness of pre-job safety reviews (PJSRs) and daily toolbox talks
• Ensure all incidents (including first aid cases) are reported, investigated, and documented in line with procedures

Contractor Oversight & Assurance

• Ensure contractor compliance with policies, including Contractor HSSE & Management Practices (C2)
• Confirm all contractor personnel are qualified, trained, and authorized before starting work
• Verify that Control of Work (CoW) roles are performed by competent and certified individuals
• Monitor execution to ensure alignment with approved Scope of Work (SoW), permits, and procedures
• Conduct field audits, observations, and assurance activities

Access, Authorization & Site Controls

• Verify contractor badging, training, and site access requirements
• Ensure compliance with security protocols (e.g., TWIC, MARSEC, escort requirements)
• Coordinate with Operations and Security teams for non-standard access requests
• Ensure contractors do not access restricted areas or operating equipment without authorization

Coordination & Communication

• Serve as the primary interface between Operations, Maintenance, Engineering, and contractors
• Ensure contractor supervisors clearly understand roles, responsibilities, and Job Rep assignments
• Communicate changes in scope, conditions, or hazards promptly to all stakeholders
• Escalate concerns related to safety, quality, performance, or compliance

Incident Response & Documentation

• Secure and manage incident scenes, ensuring preservation of evidence
• Support collection of witness statements, photos, and investigation data
• Participate in incident investigations and corrective action follow-up
• Apply a conservative approach to incident classification until confirmed

Turnaround (TAR) & Execution Support

• Provide daily field oversight during Turnarounds (TARs) and major maintenance events
• Coordinate work sequencing, interfaces, and issue resolution in the field
• Support cost, schedule, and productivity tracking through field verification
• Review and validate contractor labor, equipment, and material usage where applicable

Required Skills & Competencies

• Strong field leadership with the confidence to challenge unsafe behaviors
• Working knowledge of refinery operations, maintenance, and contractor oversight
• Solid understanding of HSSE requirements, Control of Work (CoW), and site access protocols
• Strong communication skills with both craft and leadership personnel
• Ability to work independently in high-risk, fast-paced environments

Role Context & Reporting

• Acts as field execution authority, ensuring contractor activities align with expectations
• Works closely with:
  • Operations & Maintenance Teams
  • HSE & Security
  • Contract Account Managers (CAMs)
  • Turnaround (TAR) Leadership
  • Procurement & Supply Chain

With over 90 years' combined experience, NES Fircroft (NES) is proud to be the world's leading engineering staffing provider spanning the Oil & Gas, Power & Renewables, Chemicals, Construction & Infrastructure, Life Sciences, Mining and Manufacturing sectors worldwide. With more than 80 offices in 45 countries, we are able to provide our clients with the engineering and technical expertise they need, wherever and whenever it is needed. We offer contractors far more than a traditional recruitment service, supporting with everything from securing visas and work permits, to providing market-leading benefits packages and accommodation, ensuring they are safely and compliantly able to support our clients.