Are you a seasoned MedComms professional or agency-side Project Leader/Meeting Specialist with a passion for delivering flawless, high-value pharmaceutical meetings and events?

We're looking for a dynamic project lead who thrives in a fast-paced, client-focused environment and is committed to excellence in scientific and medical communications.

Our Meeting Specialist will organize and manage meeting logistics to support the needs of the pharmaceutical industry, ensuring seamless planning, compliant execution, and high-quality experiences for internal and external stakeholders. This role encompasses the planning, managing, and delivery from start to post-event. Requires travel both domestically and internationally

Key Accountabilities:

Specialized knowledge

• In depth understanding of the department's service offerings and processes
• Keeps current on knowledge within the industry in respect of SOPs, guidelines, and suppliers

Client relationship management

• Proactively manages Client expectations and ensures delivery against them
• Alert to opportunities for follow on business or changes in project scope and engages appropriate management

Project execution and success

• Oversee organization of delegate travel and attendance at international meetings and congresses
• Provides expert quality control in respect of compliance to pharmaceutical industry guidelines

Finance management

• Ensures detailed project scoping information is obtained for every project
• Manages financial compliance procedures applicable to the delivery team
• Monitors reconciliation timelines to ensure that agreed Client deadlines met

Skills:

• Proven experience in a pharmaceutical meetings environment
• Demonstrated ability to successfully manage meetings on time with high quality
• Strong problem-solving skills
• Excellent interpersonal, verbal, and written communication skills
• Sound understanding of IT packages such as Word, Excel, and PowerPoint
• Excellent knowledge of online registration software
• Good knowledge of audiovisual equipment

Knowledge and Experience:

• Relevant experience in conference and event organization
• Equivalent experience organizing meetings within a similar industry and/or role is required

Education:

• Bachelor's Degree (or 2-3 years event management experience)

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